PA / Office Manager

GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. 

The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. 

You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same

Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. 

To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. 

Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. 

PA Duties: 

• CEO Gatekeeper - Screening a large volume of calls & emails 
• Providing full administrative support for the CEO
• Responding to emails & enquiries on behalf of the CEO
• Passing on key messages & information to the CEO
• Prioritising for the CEO their daily activities / commitments 
• Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)
• Supporting the CEO with the day to day operations management 
• Staff rota creation / management support during peak times 
• Setting up meetings, producing meeting documents & refreshments 
• Minute taking during meetings / typing up notes & sharing with the SMT
• Manage internal communications 
• Produce power point presentations 
• Type up business reports
• Manage the CEO's personal engagements & personal activities / tasks
• Order & return business / personal goods when needed
• Ensure the site facilities are in order / presentable

Skills Needed:

• Previous experience as a PA, EA or similar is a must have
• Strong complex ever changing diary management skills 
• Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable
• Able to communicate effectively at all levels & prioritise workloads
• Strong Administration skills using Word, Excel, Power Point & other software / systems.
• Events management & strong project management skills 
• Strong scheduling, planning & coordinating skills
• Strong in putting together itineraries 
• Flexible when it comes to outside of standard hours working
• Happy to be on call 

This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. 

If you want a role with a real employer of choice then apply today!