Part Time Sales Ledger Clerk

We are working exclusively with our Northampton-based client, who is seeking a Part-Time Sales Ledger Clerk to join their busy and friendly team.

Our client is a well-established organisation known for its precision and reliability. The business has continued to grow and is now a trusted specialist service provider, supporting organisations with their operational needs and challenges.

Role Description

This is a part-time sales ledger position working 25 hours a week (Monday – Friday), on-site based in Northampton.

Key Responsibilities

• Invoicing for customers – Create and issue sales invoices and credit notes, VAT checks etc. and to send to customers with the data/backup sheets
• Invoice received confirmation – to contact the customer after the invoice has been sent to confirm they have received it
• Invoice uploading – to upload invoices to customer portals
• Monitor process – when invoices are uploaded, the status of invoice needs to be monitored (i.e. to see if the invoice has been approved, ready for payment)
• Payment Allocation – Payments to be allowed to the correct invoices
• Credit Control – Monitor customer accounts and contact customers in relation to outstanding invoices, report keeping of the credit control actions
• Query Resolution – to be proactive in resolving problems with customer queries, to interact with members of staff to get the problem solved promptly
• Reconcile/Maintenance of sales ledger – to ensure that is payments have been put on account, they are quickly allocated to the correct invoice (requesting remittances etc)
• Costing allocates that relates to invoicing – costs are to be allocated to the correct customer on a weekly basis, to check at month end that all costs have been recharged to customers
• Costings to be accrued – to keep a record of costs need to be accrued (i.e. invoices received the following month that relate to previous sales)
• Month end sales accrued – to keep a record of all sales that have not been invoiced, the estimated amount and the reason why it’s not been invoiced

Key Skills & Person Requirements

• Experience: At least 2-3 years of sales ledger experience in a computerized accounts or finance environment.
• Technical Skills: Strong IT literacy, particularly in Microsoft Excel (e.g., VLOOKUPs, pivot tables – intermediate level). Familiarity with accounting software packages
• Communication: Excellent telephone manner and written communication for liaising with clients and stakeholders at all levels.
• Attention to Detail: High degree of numerical accuracy and the ability to process high volumes of data without errors.
• Organisation: Ability to work well under pressure, multitask, and adhere to month-end deadlines

Remuneration:

• Salary: up to £30,000 per annum pro rota (depending on experience)
• 25 hours a week (Monday – Friday)
• 23 days holidays plus bank holidays
• Pension
• Free parking

The role is based in Northampton and within commutable distance of Wellingborough, Kettering and Rushden.

Debbie Burbage Recruitment is committed to equal opportunities and diversity.  Candidates with equivalent qualifications and more or less experience can apply. We are a member of the Recruitment and Employment Confederation (REC) and are acting as an Employment Agency in relation to this vacancy. 

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