Personal Assistant to CEO

We’re supporting a high-growth, innovative British business in the search for an exceptional Personal Assistant to the CEO. With rapid international expansion, this is a unique opportunity to join a forward-thinking organisation at a pivotal stage of its journey.

This role is ideal for a highly organised, discreet, and proactive individual who thrives in a fast-paced environment and enjoys supporting both professional and personal priorities at senior level.

A varied and fast-moving position where no two days are the same. You’ll be responsible for ensuring the CEO’s business and personal life runs smoothly and efficiently.

• Manage and respond to correspondence (email, phone, post)
• Coordinate reminders, tasks, and key deadlines
• Prepare expense reports and maintain organised filing systems
• Liaise with internal teams and external contacts
• Run errands and manage personal shopping (gifts, returns, dry cleaning, etc.)

• Coordinate a busy and ever-changing calendar
• Ensure the CEO is fully prepared for meetings and commitments

• Arrange seamless travel itineraries (flights, accommodation, transport, activities)

• Oversee household bills and administration
• Coordinate property maintenance, renovations, and contractors
• Manage relationships with household staff

• Handle documentation, servicing, MOT, tax, and general upkeep

• Coordinate schedules and activities
• Book clubs, events, and organise children’s parties

You’re highly organised, proactive, and always one step ahead. You bring a calm, solutions-focused approach and can confidently manage multiple priorities.

• Exceptional attention to detail
• Strong organisational and multitasking skills
• Confident communicator with excellent interpersonal skills
• Discreet, trustworthy, and professional
• Flexible and adaptable
• Proficient in Microsoft Office (Word, Excel, Outlook)

• Competitive salary
• 33 days holiday (including bank holidays), increasing with service
• Generous staff discount
• Employee Assistance Programme
• Health cash plan
• Life assurance
• Long service rewards
• Cycle to Work scheme
• Pension contributions
• A relaxed, energetic working environment with a strong passion for fitness and performance

If you’re looking for a role where you can make a real impact, work closely with senior leadership, and be part of an ambitious growth story, we’d love to hear from you. Please contact Ellie at Rubicon for more information.