Procurement Coordinator

Job Title Procurement Coordinator

Department Supply Chain / Procurement

Reporting To Procurement Manager / Supply Chain Manager

Role Purpose

The Procurement Coordinator supports internal procurement and field service materials activity within the rail industry, ensuring the timely sourcing, purchasing and delivery of materials, tools and services. The role works closely with engineering, field service, logistics, finance and suppliers to maintain continuity of supply, support service delivery and projects, and ensure compliance with company procedures, rail standards and customer requirements.

Key Responsibilities

• Support all internal procurement activities for operational and business requirements, including purchase requisitions, purchase orders and supplier coordination.
• Source materials, consumables, tools and services for rail operations and field service activities, ensuring best value, suitable lead times and reliable supply.
• Obtain and assess supplier quotations, negotiate where appropriate, and monitor supplier performance across cost, quality, service and delivery.
• Track order progress, maintain accurate procurement records and resolve supply, invoice or delivery issues proactively.
• Ensure all procurement activity complies with company policy, contractual obligations, governance procedures and rail industry regulations.

Field Service Materials Coordination

• Coordinate urgent and planned material requirements for maintenance, repair, overhaul and project activities, ensuring engineers have the correct materials when needed.
• Work with field service, warehouse and logistics teams to forecast demand, track availability, manage stock levels, and coordinate dispatch, returns and inventory control.
• Expedite critical materials to minimise operational downtime, support customer commitments and assist with inventory optimisation.

Supplier & Stakeholder Management

• Build effective relationships with suppliers and internal stakeholders, supporting performance reviews and escalating concerns where necessary.
• Collaborate with engineering and technical teams to confirm specifications and with finance on goods receipting, invoice queries and cost tracking.

Compliance & Continuous Improvement

• Maintain compliance with health, safety, environmental and quality standards, rail industry requirements, audits and reporting obligations.
• Support continuous improvement, cost-saving initiatives and process efficiencies across procurement and supply chain activities.

Skills & Experience

Essential

• Previous procurement or supply chain experience within rail, engineering, manufacturing or field service environments, with experience supporting operational or engineering material requirements.
• Good understanding of procurement processes, supplier management, inventory coordination and logistics.
• Strong organisational, problem-solving, communication and stakeholder management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel, and experienced in using ERP or procurement systems.
• Strong attention to detail, commercial awareness and customer focus.

Desirable

• Experience within the rail industry and knowledge of rail materials, components, maintenance operations, quality standards and compliance requirements.
• CIPS qualification or working towards certification.

Personal Attributes

• Self-motivated, proactive and able to work independently while taking ownership of procurement and materials coordination activities.
• A collaborative team player who can work under pressure, respond to urgent operational demands and adapt to changing priorities.
• Demonstrates integrity, professionalism and a results-focused approach.

Key Performance Indicators (KPIs)

• Key performance measures include on-time delivery, procurement turnaround times, material availability, supplier performance, cost savings, inventory accuracy and compliance with procedures and audit requirements.