Property Financial Assistant (Permanent)

We are looking for a highly organised and detail-focused Property Finance Assistant to support the smooth running of property, finance and operational administration.

This role would suit someone with experience in property finance, facilities, real estate, accounts administration or general finance support. You will be responsible for processing invoices and payment requests, maintaining accurate records, supporting budget monitoring and liaising with suppliers, contractors and internal teams.

• Review, code and process invoices, purchase orders and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign and Halo.
• Assist with budgets, financial reporting, reconciliations and monitoring project expenditure and budget variances.
• Maintain accurate property, lease, supplier, contract, asset and vehicle records across internal systems and databases.
• Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts and payments.
• Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds and property compliance documentation.
• Maintain Planned Preventative Maintenance records and ensure filing systems remain accurate, compliant and up to date.
• Liaise with internal departments, contractors, suppliers and external stakeholders regarding property and operational matters.
• Provide administrative support across property operations, projects and general finance activities.
• Support colleagues during absences and undertake additional duties within the scope of the role.

The successful candidate will be organised, accurate and confident working with financial and property-related information. You will be able to manage competing priorities, communicate professionally with suppliers and internal stakeholders, and maintain a high level of attention to detail.

• Previous experience within property finance, facilities, real estate or finance administration is preferred.
• Strong organisational, administrative and multitasking skills.
• Excellent attention to detail and accuracy.
• Experience using systems such as Workday, SAP Concur, DocuSign, Proactis or similar would be advantageous.
• Proficient in Microsoft Office, particularly Excel.
• Confident communicating with internal stakeholders, suppliers and contractors.
• Ability to work independently and manage competing priorities effectively.
• Degree-level education or studying towards ACMA/ACCA would be advantageous.

This is a varied opportunity for someone looking to develop their experience across both property operations and finance administration. You will play an important role in supporting accurate financial processing, supplier coordination and property record management within a busy and professional environment.

To apply, please submit your CV for consideration.