Senior Executive Assistant

• Role Title: Senior Executive Assistant
• Contract: 6 months rolling contract
• Location: Marlow (hybrid)
• Part Time - Flexible on hours. Hybrid working pattern - Office 3 days or 3 hours per day over 5 days (approx. 18 hours PW )

Role Overview

A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast-paced leadership environment.

While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.

Key Responsibilities

• Admin Support
  • Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
  • Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
  • Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities

• Team Support Activities
  • Creating and managing agendas for leadership, virtual team, and workstream meetings; capturing minutes, decisions, and actions; and ensuring clear follow-through
  • Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
  • Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Requirements

• Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
• Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
• Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
• Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
• Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.