Transport Manager

1. Purpose of the job

The role of a Transport and Compliance Manager is to deliver an efficient, legal and punctual delivery service to all clients. To also ensure all vehicles are legal to use through a system of planned inspections and maintenance. To also manage all Proserve’s MHE are legal to use through a system of planned inspections and maintenance.

2. Main accountabilities

(Include the jobholder’s main duties/ key tasks/ key result areas)

• Maintaining high levels of health & safety standards, including but not limited to closing out all actions from health and safety action plan from third partys H and S compliance supplier for each appropriate site which may not be limited to the site you are overseeing.
• Working efficiently and effectively as part of a team
• Achieving the targets and job standards set out by Directors
• Completing any reasonable task/request from Directors
• Follow communication procedures, guidelines, and policies including those that are critical to product safety, legality, quality or integrity.
• Understands and meets the expectations as outlined in the employee handbook.
• Understands the sexual harassment policy, preventative measures the organisation undertakes and the importance of a respectful workplace.
• Promotes an inclusive work environment and ensures all working relationships are maintained with dignity and respect.
• To ensure Fleet is always legal and compliant and records kept.
• To ensure HGV team are legal and compliant and records kept.
• To Ensure MHE fleet is always legal and compliant and records kept.
• To oversee the company’s compliance to FORS.
• To continuously improve the company’s current processes to streamline and reduce costs.

3. Context

Office based but inspections of vehicles and MHE is essential.   

4. Dimensions

• Ensure company compliance to FORS Bronze accreditation, lead audits and carry out any reviews necessary.
• Monitor workflow, productivity, and KPIs.
• Approve supplier invoices related to vehicle and MHE compliance and repairs.
• Co-ordinating and prioritising vehicle and MHE planned maintenance and repairs.
• Monitor and reduce operational costs while maintaining service levels.
• Liaise with accounts, customer service and transport teams.
• Ensure all driver’s licence checks are completed and on file.
• Ensure any Driver breaches are investigated and communicated.
• Follow internal cost approval procedures.
• Ensure records for all HGV and Driver compliance are kept up to date and accessible.
• Ensure workforce MHE licences are compliant, are kept up to date and recorded.
• Keep training material for HGV and Driver compliance up to date, trained out with records kept.

5. Reporting relationship (above and below job)

Reports to Senior Management

6. Knowledge and experience required (job specification)

To work under pressure in a very busy environment.

Must have experience in Fleet Management.

Must have good computer skills.

Must Hold Valid CPC.

Must be able to be the named person on the company’s O licence.

Excellent communication skills.

Ability to multi-task, prioritize, and manage time effectively.

Positive attitude and a team player.

Must be punctual and have a good attendance record.

Have experience in a warehouse setting.

Have good standards of numeracy.