Accountant / Bookkeeper

The role of Accountant / Bookeeper involves working with Xero.  This includes daily reconciling the bank with Xero, allocating payments to customers, chasing outstanding invoice payments, Input all supplier invoices related to the running of the office into Xero, answer emails relating to accounts, check all sales invoices (item code, amount, tracking categories, deposit allocation) and verify, send proof of delivieries to customers, check all acknowledgements and approve purchase orders, take card payments over the telephone when required and send payment receipts, raise all credit notes (sales and purchases) in Xero.  Weekly tasks include, prepare cash flow report, prepare stock take sheets, check and make any adjustments, all customer delivery notes report for each sales person is given to admin department.  Monthly tasks include, finalising the previous month, prepare all reports for the sales meeting, send statements to customers, check all supplier invoices (system, statement, physical document) and prepare for two payment runs, send remittances to suppliers, check all quotes to ensure nothing is missed (accepted, invoiced or older than 4 months), check all purchase orders to ensure nothing is missed, process depreciation, report on fuel and motor expenses, including mileage, check all nominal codes, engineering vans stock take, check all customer invoices have been sent, check all deposit payments to ensure nothing is missing, check all draft invoices, quotes, purchase orders.  Yearly tasks include, prepare information for closing the financial year, check all nominal codes, year end stock take, complete all final manual journals for end of financial year, provide all information requested by the company's accountants, check and archieve all items that have not been used in the last two years.  Other tasks include, preparing all requested reports, handle everything related to fixed assets, handle everything related to assessment stock, all stock adjustments when items are moved or used, all financial and other queries, deal with Xero support when something does not work in Xero