Accounts Assistant in Brentwood, Essex

Accounts Assistant

Job Overview

Accounts & Administration Assistant to join a busy and personable team.

Working Hours & Pay

• 24-32 hours per week
• Working hours between 8:30am and 5:30pm
• £17 per hour

You will be responsible for supporting purchase and sales ledgers, processing invoices, reconciling accounts, assisting with supplier payments, supporting VAT compliance across multiple countries, and carrying out credit control activities.

The role involves liaising with internal departments, customers and suppliers to ensure accurate financial records and smooth day-to-day accounting processes.

Key Responsibilities

• Monitor the internal automated purchase ledger system and liaise with suppliers to obtain regular supplier statements and any missing purchase invoices.
• Enter supplier and courier purchase invoices, ensuring accurate nominal coding, tax codes, departmental allocation and matching to purchase orders.
• Match proof of delivery documentation to invoices and raise and process invoice disputes where required.
• Post daily bank transactions and complete regular bank reconciliations.
• Reconcile customer and supplier ledgers in preparation for supplier payment runs and the issue of customer statements.
• Carry out credit control activities, including monitoring and following up overdue sales invoices in a timely and professional manner.
• Prepare weekly/monthly supplier payment runs within the accounts system, issue remittance advices and manage supplier queries and disputes.
• Ensure financial and supporting documentation is filed accurately and appropriately.
• Support VAT filings and reporting requirements across multiple international jurisdictions.
• Liaise closely with other departments and overseas colleagues to assist with accounting queries.
• Work with operational and warehouse teams to investigate and resolve invoicing discrepancies and missing items.
• Monitor shared accounts email inboxes, maintain the internal email filing system and communicate with suppliers and customers via email.
• Work closely with the returns team to ensure the accurate and timely processing of supplier credit notes.
• Answer incoming calls to the Accounts department and deal with queries professionally and efficiently.

Requirements

• Excellent working knowledge of Microsoft Excel, Word and Outlook.
• Ability to work independently and use initiative.
• Highly organised, diligent and reliable approach to work.
• Strong problem-solving skills and excellent attention to detail.
• Strong data-entry skills with a high level of accuracy and consistency.
• Good communication skills and a professional approach when dealing with suppliers, customers and colleagues.

Required Experience

• At least 3 years' experience in accounts.
• At least 3 years' purchase ledger experience.
• At least 3 years' sales ledger experience.
• At least 3 years' credit control experience.

Benefits

• Additional annual leave after 2 years' service
• Casual dress
• Company events
• Company pension
• Employee discounts
• Free/on-site parking
• Profit-sharing scheme after 1 year's service