Accounts/Finance Assistant

Assistant Accounts Manager/Buyer

West Sussex

Part-Time to Full-Time Role

Circa £35000

We are proud to be partnering with a large, expanding company who are seeking to recruit an Assistant Accounts Manager/Buyer to work in a busy and dynamic organisation.

This is an exciting opportunity to join a well-established ever expanding organisatiion who can offer long-term career prospects with full training and ongoing mentoring from the current Manager. This role is vital to the day-to-day running of the company so you will be a pivotal addition to the team who will be reponsible for the following:

Purchase Ledger

• Processing high volumes of supplier invoices accurately and to deadline
• Reconciling Supplier Statements and obtaining missing documentation
• Resolving invoice queries and price discrepancies
• Preparing Invoices for payment upon approval Senior Manager
• Assisting Senior Manager with month-end Purchase Ledger procedures

Procurement Administration

• Liaising with suuppliers and merchants regarding deliveries, pricing and availability
• Obtaining quotations and maintaining purchase records for review by Senior Manager
• Monitoring PO Values and ensuring expenditure is authorised in line with company thresholds
• Administration of plant-hire on and off-hire and checking hire charges against return dates

Commercial Administration

• Maintaining commercial project files, quotation, subcontract documentation and valuation records
• Assisting with contract documentation and project cost administration
• Suporting document control procedures
• Compiling and submitting Pre-Quailification Questionnaires and prequalification submissions for tender opportunities.
• Maintaining the company prequalification library, including insurance certig=ficates, accreditation policies, project references and key personnel details.

Site & Office Administration

• Acting as Central point of contact between Head Office and external teams
• Logging and filing Delivery notes and paperwork
• Chasing outstanding delivery tickets and supplier documentation
• Supportint Senior Manager with daily administration duties and ad-hoc reporting
• Fielding all incoming calls and greeting visitors to the office
• Ordering offices supplies and supporting company compliance records and documentation

Essentiol Skills & Experience

• Strong Admin skills gained in a busy office environment
• Good numerical abiiity and confident when working with figures
• Excellent organisational skills with the ability to prioritise demands and multiple tasks
• Competent in MS Office, particularly , Excel, Outlook and Word
• Clear professional written and communication skills with a confident telephone manner

Candidates must have own reliable transport as the client offices are in a rural location and are not served by public transport.

This role does not offer hybrid working but could be considered initially as part-time leading ultimately to full-time for the right candidate.

If you are seeking a varied role where no 2 days are the same and where you will soon become an integral part of a friendly team who can offer long-term career prospects, get in touch as soon as possible for a confidential conversation.