Admin Officer in Oxford

Admin Officer
Location: Oxfordshire, OX25 1PZ
Working Days / Hours: 37 hours Monday - Friday
Working Pattern: 9:00am - 5:00pm, with flexibility around working hours, provided court operating hours are adequately covered
Pay Rate: £12.86 per hour

Are you organised, confident with information and systems, and at your best when details are right? Our Client is hiring an Admin Officer to support contract administration for a busy custodial estates and facilities environment-keeping governance, reporting and records moving smoothly so services can be delivered efficiently.

What you'll be doing:
* Support contract administration for the region and services delivered to establishments within it
* Monitor reactive repairs and verify completion against contractor submissions through relevant platforms
* Help collate monthly lists of additional (non-contract) tasks and support submissions to senior stakeholders
* Support collection of financial information for agreed additional spend and related requests
* Maintain registers for out-of-hours call-out requests, ensuring costs are identified and challenged at establishment level
* Record and track changes to tasks/assets using relevant systems, and submit approved notifications
* Assist with maintaining task order and compensation event logs
* Contribute to audit/compliance and official correspondence to support governance and performance

What you'll bring:
* Strong drive, resilience, and the ability to work accurately-especially under pressure
* Good analytical and IT skills, with confidence working with systems and data
* Ability to collaborate effectively and communicate clearly with multiple stakeholders
* A risk-aware approach to issues and follow-through on actions
* A willingness to build a strong understanding of the TFM contract processes and NEC3 provisions quickly
* Commercial and financial awareness to support budget-related information gathering

Additional information:
If you're successful in your application HMPPS Vetting will be required as part of the on-boarding checks with Brook Street.

If you're the kind of person who enjoys getting things right, keeping records clean, and supporting teams with smart, accurate admin-apply now and take the next step with a role that matters.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.