Administration and Facilities Assistant
Wolviston Management Services
This is an excellent opportunity for a professional and highly organised administrator who enjoys working in a fast-paced corporate environment and takes pride in delivering exceptional customer service while supporting the smooth operation of a busy office.
Based full-time at the client's prestigious London office, you will provide reception, facilities and administrative support across the business, working closely with the Facilities and Services Lead to ensure seamless day-to-day operations.
Key Responsibilities
- Welcome visitors and contractors, ensuring all security and visitor management procedures are followed.
- Manage reception activities, incoming calls and general office enquiries.
- Maintain visitor records, including overseas visitor logs in accordance with company requirements.
- Provide administrative support to the Senior Leadership Team, including travel coordination, expense management, reservations and diary support.
- Coordinate meeting rooms, hospitality requirements, training sessions, workforce meetings and company events.
- Manage incoming and outgoing mail, courier services and document distribution.
- Act as the primary contact for building management and maintenance providers, coordinating repair requests and facilities-related issues.
- Monitor office supplies and stationery levels, placing orders as required.
- Support onboarding activities for new employees.
- Process purchase requisitions and service confirmations through the procurement system.
- Provide cover for the Facilities and Services Lead during periods of absence.
About You
To be successful in this role, you will bring:
- Previous experience in an administrative, office coordination, facilities or reception-based role.
- Advanced Microsoft Office skills, including Word, Excel and PowerPoint.
- Excellent organisational and planning abilities with strong attention to detail.
- A professional and confident communication style, both written and verbal.
- The ability to manage multiple priorities in a busy office environment.
- Strong customer service skills and a proactive approach to problem solving.
- The ability to handle confidential information with discretion and professionalism.
- A flexible, collaborative and adaptable approach to work.
- Experience supporting senior stakeholders would be advantageous.
What's on Offer
- Competitive Salary
- 6-month contract with potential extension opportunities.
- Lunch allowance.
- Subsidised gym membership.
- Opportunity to work within a globally recognised organisation.
- Supportive and professional working environment.
If you are an organised and proactive administrator looking for your next challenge within a professional corporate setting, contact me for more information.
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