Administration Coordinator

Your new company

A well-established charity operating within the care sector is seeking an experienced Administration Coordinator to support its operations across multiple sites. The organisation provides high-quality residential and community-based services and prides itself on creating a supportive, people-focused environment for both staff and residents.

Your new role

This is a varied and hands-on Administration Coordinator role, providing administrative support across multiple locations and acting as a key point of contact for the wider organisation.

Responsibilities will include:

• Coordinating day-to-day administrative activities across several sites
• Supporting senior leadership with reports, correspondence, meeting coordination and minute taking
• Managing and maintaining accurate documentation, records and filing systems
• Supporting HR administration, including recruitment processes, employee records and compliance documentation
• Assisting with payroll administration by checking data and ensuring accuracy before submission
• Managing the organisation's shared inbox and ensuring queries are dealt with efficiently
• Supporting governance and compliance requirements, including updating organisational records and databases
• Providing day-to-day guidance and support to a member of the administration team

Whilst this role does include a small supervisory element, it is not a formal people management position. The successful candidate will provide general support and oversight to an experienced administrator, including:

• Answering questions and providing guidance when required
• Supporting workload organisation and prioritisation
• Ensuring file audits and administrative checks are completed
• Monitoring administrative processes and identifying areas for improvement

The role requires someone who is happy to be visible within the office and support colleagues across the wider business.

Please note there is an office dog on site, so applicants should be comfortable working in an environment where a dog is present.

What you'll need to succeed

• Previous experience within administration, office management, coordination or business support roles
• Strong organisational skills and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Experience producing reports, maintaining records and managing documentation
• Confidence working with senior stakeholders
• HR administrative experience would be advantageous but is not essential
• High attention to detail and ability to handle confidential information
• Proactive approach and willingness to take ownership of tasks
• A full driving licence and access to a vehicle, as occasional travel between sites is required

What you'll get in return

• Competitive Salary
• Part-time hours (18-20 hours per week)
• Flexibility on working days and hours
• Opportunity to work closely with senior leadership
• Varied and rewarding role within a purpose-driven organisation
• Supportive and friendly working environment
• Pension scheme and additional benefits
• Free parking

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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