Administrative Assistant

A leading Financial Services firm in Dublin is seeking a self-motivated and proactive person to join them as an Administrative Assistant for a period of 6 months to support their Office Manager and the wider team.

Client Details

The company is a well-established organisation within the financial services industry, known for its robust operations and commitment to excellence. It operates as part of a larger global network, offering a professional & collaborative working environment.

Description

Key responsibilities as follows:

· Provide administrative support across the Dublin office

· Manage incoming and outgoing post and courier arrangements

· Process invoices and expenses using Concur

· Monitor and replenish kitchen and stationery supplies

· Support the visitor experience - notifying security, greeting guests, and ensuring a professional welcome

· Assist with desk allocation and access card coordination for visiting employees and new starters

· Assist in the planning and execution of employee engagement activities and office events (e.g. social events, Lunch & Learn sessions, seasonal celebrations)

· Support tracking of the annual engagement calendar and budget spend

· Assist the EA & Office Manager with monthly health and safety compliance checklists

Profile

We are looking for someone with

• Strong organisational and time management skills.
• Proficiency in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Excellent communication skills, both written and verbal.
• Attention to detail and the ability to manage multiple priorities effectively.
• A professional and proactive approach to work.

Extra points for: An interest & capability in AI applications & experience in a similar support role within the financial services industry is advantageous.

Job Offer

• Competitive salary ranging from €30,000 to €35,000 (paid as a day rate in alignment with the temporary nature of this role)
• Valuable opportunity to gain experience and a clear scope of responsibilities.
• Opportunity to work in the heart of Dublin within the financial services industry.
• Professional working environment.

If you are available to start a new role at short notice & interested in joining a respected organisation and contributing to its success, please apply for this exciting role today!