Administrative Assistant
Orion Group
This is an excellent opportunity for someone who enjoys a varied role within a busy operational environment.
Main responsibilities:
- Control stationary stock and prepare stationary orders as and when required
- Ensure printers onsite are working and stocks of consumables are available
- Conduct all hospitality for visitors ensuring meeting rooms have everything they need
- Meet and greet visitors and act as front of house for the site and arrange the PPE
- Ensure that anyone entering the site has completed the required induction
- Assist the Recruitment & Training Administrator with any tasks as required
- Collate work instructions and update the training matrix
- Coordinate occupational health visits and distribution of paperwork
- Coordinate site cleaners
- Updating the vehicle and plant maintenance database & distribute any issues
- Assisting other departments with general administration as required
- Prepare Purchase Requests as required
- Ensure the daily and weekly security reports are completed and distributed
- Create and distribute site zone safety inspection rotas, maintain tracker allocate actions
- Receipting of delivery notes
- Maintain plant timesheets for Operations Lead
- Skips co-ordinate collection/ exchange/ uplifts and maintain registers
- Maintain the IT Store returning any items as required
- Any other administration duties as and when required
Skills / Experience:
- Microsoft Office 365 applications - good level of knowledge required
- Positive and friendly service attitude
- Ability to organise own workload, to work accurately and multitask
- Good organisational skills
- Excellent communication skills both verbally and written, with good people skills
- Team player but also able to work on own initiative
- Customer service background
- Experience providing admin support services
- Previous experience in a manufacturing, engineering or industrial environment would be beneficial but is not essential.
The candidate must be prepared for flexible work patterns and able to react to day-to-day changes.
People are our business worldwide
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.
Apply Now →
Application opens at the source listing. Free for jobseekers.