Administrator

Health and Safety Administrator
Mansfield, Nottinghamshire | £26,436.80 - £28,000 DOE | Permanent, Full Time

The Company

Our client is a well established international manufacturer with a strong reputation for quality and innovation, supplying equipment and fitted solutions to a broad range of commercial and retail customers across the UK and Ireland. With a busy, fast paced site and a growing focus on sustainability and compliance, they are now looking for a Health and Safety Administrator to join their central quality, environmental, health and safety function.

The Role

Reporting to the Head of QEHS, this is a varied administrative role at the heart of the business, supporting the wider quality, environmental, health and safety team across the UK and Ireland. You will play a key part in keeping compliance, training and documentation running smoothly, working closely with colleagues at all levels of the business.

Key Responsibilities

• Manage the QEHS team inbox and provide general administrative support, ensuring enquiries are assigned to the right advisor
• Maintain the health, safety and environmental management system, including new starters, leavers, form updates and record keeping
• Oversee the contractor management database, ensuring only approved contractors with correct RAMS and competence carry out work
• Collate accurate QEHS data for KPI reporting, supporting the Head of QEHS with reporting to the board
• Administer QEHS compliance training, organising refreshers and maintaining training records and certificates
• Support ISO certification audits and maintain documentation, including the asset documentation register
• Control storage of central QEHS documentation and policies, alerting the team when reviews are due
• Complete pre-qualification questionnaires and maintain membership body accreditations
• Support delivery of environmental, sustainability and emissions reporting
• Manage third party support requirements including health surveillance programmes and testing
• Take minutes at health and safety and other QEHS related meetings
• Promote employee engagement through safety alerts, toolbox talks and bulletins
• Manage insurance claims and support business continuity and recovery planning
• Raise purchase orders and submit invoices, monitoring departmental expenditure

What We're Looking For

• Excellent IT skills, Microsoft Office essential, SharePoint or Power BI desirable
• Experienced in data entry with a keen eye for detail
• Strong verbal and written communication skills across all levels
• Customer centric approach, enthusiastic and proactive
• Experience in administration and managing confidential records
• Ability to multi task while supporting a busy team
• Continuous improvement focused, with a genuine interest in protecting people and the planet
• Knowledge of ISO 9001, 14001 and/or 45001 would be advantageous

The Package

• Salary of £26,436.80 to £28,000 depending on experience, full time, 40 hours per week
• Company bonus scheme
• 5.6 weeks holiday, rising with length of service up to a maximum of one additional week
• NEST pension scheme
• Health cash back plan
• Wellbeing programme including physiotherapy, mental health support, remote GP access, and lifestyle and nutritional coaching
• Cycle to work scheme and holiday purchase scheme
• Employee discount marketplace and free parking, site dependent