Administrator Support - Industrial Services

Administrator Support – Industrial Services

Location: Hybrid. Stokenchurch. One day per week in office
Salary: £26-£28k DOE
Contract: Full-time, permanent 
Hours: 37.5 hours

About the Role

We’re looking for a highly organised and detail-focused Administrator Support professional to join our Industrial Services team.

This is a key role at the heart of operations — supporting billing, invoicing, scheduling, and coordination of inspections, while ensuring accuracy across multiple systems and maintaining a high level of customer service.

If you enjoy structured work, thrive on organisation, and take pride in getting the detail right, this role offers a great opportunity to play a vital part in a busy and growing function.

What You’ll Be Doing

Billing & Invoicing

•  Prepare and issue invoices accurately and on time
•  Collate and process supplier and customer invoices
•  Match invoices to purchase orders and contractual agreements
•  Resolve any discrepancies in billing documentation

Purchase Orders

•  Raise and manage purchase orders in line with business requirements
•  Ensure alignment with agreed budgets and terms
•  Maintain accurate records and supporting documentation

Data & Systems Management

•  Accurately input and manage data across multiple internal systems
•  Maintain clear, organised, and up-to-date records
•  Ensure consistency and integrity of information across platforms

Operations Coordination

•  Schedule and coordinate industrial services inspections
•  Liaise with internal teams and external providers to ensure smooth delivery
•  Support efficient planning and execution of operational activities
•  Customer Liaison
•  Act as a key point of contact for customer queries
•  Provide support on bookings, invoicing, and service-related requests
•  Build positive relationships and deliver a high standard of service

About You

You’re someone who enjoys working in a structured, process-driven environment and takes pride in delivering accurate, high-quality work.

Essential Skills & Experience

•  Previous experience in an administrative or support role
•  Strong attention to detail, particularly in financial or data tasks
•  Experience with invoicing, billing, and purchase order processes
•  Comfortable working across multiple systems and databases
•  Excellent organisational and time management skills
•  Strong written and verbal communication skills
•  Ability to work independently in a hybrid/remote environment

Desirable

•  Experience within industrial services, inspections, or a similar sector
•  Familiarity with financial systems and processes

Key Attributes

•  Proactive and self-motivated
•  Highly organised with a structured approach
•  Reliable and deadline-focused
•  Professional and customer-oriented
•  Strong attention to detail

What’s in It for You

•  Hybrid working flexibility
•  Opportunity to play a key role in a growing operational team
•  Exposure to a global, well-established organisation
•  Supportive and collaborative working environment

Additional Information: All activities are carried out in line with company policies, including Health & Safety, data protection, and compliance standards.

No agencies please.