Asset Data Co-ordinator at Omni RMS, Vicarage Row, Portsmouth

Asset Data Co-ordinator

Location: Portsmouth, PO6 4PR
Hours of Work: 40
Contract Type: Fixed Term Contract (6 Months)

Our client, a leading provider of facilities services in the UK, is seeking an Asset Data Co-Ordinator to support the accurate management, maintenance, and processing of asset and contract data across CAFM, Asset Management, and PPM systems.

Job Overview

This role plays a key part in ensuring asset information is maintained to a high standard and supports operational performance across the business. The successful candidate will be responsible for maintaining accurate asset and contract data, supporting compliance requirements, and contributing to the effective operation of asset management systems.

Working closely with operational and technical teams, you will support contract transitions, data management activities, and system maintenance. You will help ensure that all asset data remains accurate, up to date, and aligned with legal regulations and building engineering standards.

Key Responsibilities

• Support and action asset data processes, including asset loading and contract updates.
• Assist with PPM data gathering activities and the ongoing maintenance of CAFM systems.
• Load data changes into asset management systems and maintain API integration mappings to the CAFM system.
• Support data mobilisation and deployment plans, identifying opportunities for efficiency improvements and error reduction.
• Assist operational and technical teams to ensure asset and contract data is accurately processed and recorded within CAFM systems.
• Conduct audits and reviews of completed work activities and technician comments, updating work plans where appropriate.
• Ensure asset data is entered accurately and in line with established procedures.
• Maintain compliance by ensuring all asset data meets legal regulations and building engineering standards.

Person Specification

• Previous experience in a similar role or within a relevant industry.
• Strong written and verbal communication skills.
• Excellent organisational and time management abilities.
• Experience managing multiple tasks and effectively prioritising workload.
• Strong problem-solving and decision-making skills.
• Proficiency in relevant systems, software, and data management tools.
• Ability to work independently and collaboratively within a team environment.
• Experience working with customers, clients, or key stakeholders.