Asset Data Coordinator at Omni RMS, Canary Wharf, Greater London

Asset Data Coordinator

Contract: Technical
Location: London, E14 9SH
Hours of Work: 40
Contract Type: Fixed Term Contract (6 Months)

Our client, a leading provider of facilities services in the UK, is seeking an Asset Data Coordinator to support the Operational Team by ensuring all core asset and contract data is accurately captured and correctly configured within CAFM systems for Asset Management, Planned Preventative Maintenance (PPM), and Helpdesk operations.

This role is focused on supporting end-to-end asset and maintenance data management, ensuring physical asset information and maintenance schedules are accurately maintained and aligned with operational requirements. The successful candidate will play a key role in driving data quality, compliance, and operational performance through effective management of asset records and maintenance planning.

Working closely with Operational Leads, Technical Services teams, and customers, the Asset Data Coordinator will support maintenance scheduling, asset verification activities, and ongoing data quality assurance. This position requires a process-driven individual with strong attention to detail and the ability to manage multiple data sources and stakeholder requirements.

Key Responsibilities

• Capture, verify, and maintain accurate asset and maintenance data within CAFM systems.
• Support end-to-end asset and Planned Preventative Maintenance (PPM) management activities.
• Create and maintain maintenance schedules for physical assets.
• Ensure asset and maintenance data complies with legal, engineering, and best-practice standards.
• Prepare planned maintenance schedules prior to technician allocation and support workflow compliance.
• Prepare and quality assure asset collection and verification templates.
• Conduct physical audits of agreed work activities and review technician feedback to support maintenance plan updates.
• Maintain core asset and maintenance information across multiple systems, including supporting API-integrated data management.
• Liaise with customers, Operational Leads, and Technical Services teams to ensure maintenance planning requirements are accurately captured and delivered.

Person Specification

• Experience using Computerised Maintenance Management Systems (CMMS) or CAFM systems.
• Strong Microsoft Office skills, particularly advanced Excel, including formulas and advanced functions.
• Demonstrable process-oriented and data-driven approach.
• Excellent attention to detail with a strong focus on data accuracy and quality assurance.
• Ability to quickly learn and understand organisational systems and processes.
• Calm and professional approach with the ability to work effectively under pressure.
• Ability to make sound and accurate decisions when required.
• Strong stakeholder management skills and the ability to work collaboratively across multiple teams and remote workflows.
• Willingness to attend business meetings at company and customer locations as required.