Assistant Site Works Manager in Ewelme, Oxfordshire

Role Overview

We are seeking a proactive, organised and motivated Assistant Site Manager to provide operational support to the Site Works (Facilities) Manager (SWM), helping to ensure the effective and efficient delivery of facilities management services across the site.

The successful candidate will play an important role in coordinating maintenance activities, managing contractor interactions, monitoring compliance requirements and supporting day-to-day site operations.

Working closely with the Site Works (Facilities) Manager, customers, suppliers and the direct delivery team, the Assistant Site Manager will help maintain safe, compliant and efficient site operations. The role requires someone who can work independently, demonstrate initiative, manage competing priorities and utilise IT systems effectively to support operational delivery.

Key Responsibilities

• Provide day-to-day operational and administrative support to the Site Works (Facilities) Manager.
• Assist in the coordination, planning and monitoring of planned and reactive maintenance activities.
• Support the management and coordination of contractors, suppliers and service providers to ensure work is completed safely, efficiently and to the required standard.
• Work directly with the in-house direct delivery team to coordinate workloads, monitor progress and support the delivery of facilities services.
• Monitor and assist with compliance requirements, ensuring relevant records, documentation and certifications are maintained and up to date.
• Support site inspections, audits and routine checks, escalating any identified issues or risks where appropriate.
• Act as a point of contact for customers, contractors and suppliers, responding to operational queries and ensuring effective communication.
• Assist with monitoring service delivery, identifying operational issues and supporting the implementation of corrective actions.
• Maintain accurate site records, maintenance schedules, work orders and operational documentation.
• Ensure health and safety procedures, site policies and relevant statutory requirements are followed.
• Support the Site Works (Facilities) Manager with reporting, performance monitoring and general site management activities.
• Identify opportunities to improve operational processes, service delivery and overall site efficiency.
• Take ownership of delegated tasks, working autonomously while recognising when matters require escalation.

Essential Skills and Experience

• Previous experience in a facilities management, site operations, maintenance coordination or similar operational environment.
• Good understanding of facilities maintenance activities and contractor coordination.
• Experience working with maintenance teams, contractors and external suppliers.
• Awareness of health and safety requirements and facilities compliance processes.
• Strong organisational skills with the ability to prioritise and manage multiple tasks.
• Good communication and interpersonal skills, with the confidence to liaise with customers, suppliers and operational teams.
• IT proficient, with good working knowledge of Microsoft Office and the ability to use relevant IT systems to maintain records, monitor activities and produce reports.
• Ability to work independently, use initiative and demonstrate a proactive approach to problem-solving.
• A flexible and practical approach, with the ability to respond to changing operational priorities.