Band 3 Administrator in Dundee
Posted by Pertemps Scotland
£14.92 an hour
Dundee · Temporary
Immediate Start
Location: Dundee
Temporary ongoing
Full-time 36 hours per week Monday – Friday 9.00am to 5.00pm/8.00am to 4.00pm
Salary: £14.92 per hour
Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based in Dundee, for an Administrator to start immediately on a temporary ongoing basis.
Main Purpose of the Role:
To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultant Clinical Psychologist and all Clinical Psychologists, Trainee Clinical Psychologists and Assistant Clinical Psychologists in Clinical Neuropsychology.
Key Responsibilities:
- Provide all administrative support to the Lead Consultant Clinical Psychologist
- Establish and maintain effective mailing lists
- Deal with and prioritise enquiries by phone and email
- Organise meetings including venues, facilities and hospitality
- Maintain a database of waiting list and waiting list times for audit and evaluation
- Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
- Registering and filing of all routine and confidential correspondence and upkeep of medical records
- Input of all leave data into Scottish Standard Time System database (SSTS)
- Maintain the Departmental filing system
- Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
- Update Trakcare and EMIS systems
- Audio-typing, copy typing of routine and confidential letters, memos and reports
- Maintain Daily Logs for Main Office Diary for Clinical staff
- Operate a Bring Forward system for patients
- Producing reports within tight deadlines
- Deal with telephone and face to face enquiries
- Provide secretarial support to Clinical staff and staff on training within the service.
- Request Medical Records as required and liaising with Medical Records on a regular basis.
- Typing of minutes, reports etc
- Record and prepare draft minutes of meetings
- Previous experience in a fast-paced admin/secretarial role
- Proficient and accurate typing skills, preferably with Audio experience
- Excellent communication, interpersonal and organisational skills
- Competent IT skills and able to pick up new systems quickly
- Ability to work independently with limited supervision
- Able to demonstrate calm, confident and competent demeanour
- Flexible, supportive team-player
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