Bid Coordinator

Harwell Campus, Oxfordshire | Hybrid Working | Full Time

Shape Winning Proposals That Make a Real Impact. Are you highly organised, detail-focused and looking for a role where your work directly contributes to business growth? If you enjoy bringing people together, managing multiple projects and producing high-quality submissions, this could be the perfect opportunity. We're looking for a proactive Bid Coordinator to join a friendly and collaborative team at the world-renowned Harwell Campus. You'll become a key part of the business development function, helping to identify exciting new opportunities, coordinate winning proposals and support projects that make a genuine difference across a wide range of sectors. No two days are the same. You'll work closely with technical experts, project managers and business development professionals, giving you exposure to the full bid lifecycle while developing valuable skills and building your career in a growing organisation.

As Bid Coordinator, you'll play a pivotal role in helping the business secure new opportunities by:

• Identifying exciting tender and framework opportunities through a range of online portals
• Coordinating the end-to-end bid process, ensuring submissions are delivered on time and to the highest standard
• Supporting bid qualification and go/no-go decisions
• Researching opportunities and gathering information to create compelling proposal responses
• Formatting, proofreading and producing professional, high-quality bid documentation
• Collaborating with subject matter experts to develop engaging proposal content
• Managing project schedules, deadlines and bid trackers
• Maintaining bid libraries and ensuring documentation is organised and up to date
• Analysing bid activity and supporting continuous improvement of bidding processes
• Working across multiple teams to help deliver successful projects and commercial growth

About You

You'll be someone who enjoys organising complex pieces of work, thrives on meeting deadlines and takes pride in producing accurate, polished documentation.

You'll ideally have:

• Previous experience in bid coordination, proposal support, project administration or a similar role
• Excellent written communication and proofreading skills
• Strong organisational and planning abilities
• The confidence to manage multiple priorities simultaneously
• A proactive, positive approach and excellent attention to detail
• Strong Microsoft Office skills including Word, Excel, Outlook, Teams and SharePoint
• The ability to build effective working relationships across different teams

It would be great if you also had but not essential

• Experience with bid or tender portals
• Knowledge of project planning tools such as (url removed) or AccessPlanIt
• Experience within learning & development, professional services or consultancy
• PRINCE2, APM PFQ or bid management qualifications

Why Join?

This is an excellent opportunity to join an organisation that genuinely invests in its people. You'll work alongside experienced professionals in a collaborative environment where your ideas are welcomed, your development is encouraged, and your contribution has a direct impact on business success.

In return, you'll receive:

• Competitive salary
• Hybrid working
• Generous annual leave plus Christmas shutdown
• Employer pension contribution
• Healthcare Cash Plan
• Employee discount platform
• Cycle to Work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Ongoing learning and professional development opportunities

Located at the internationally recognised Harwell Campus, you'll be joining an innovative environment that's home to some of the UK's leading science, technology and engineering organisations.

Diversity & Inclusion

We are committed to creating an inclusive workplace where everyone is valued, respected and supported. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex or sexual orientation.