Business Support Administrator

Job Title: Business Support Officer

Location: Estates & Facilities Hub, Unit 5C, Seven Stars Industrial Estate, Quinn Close/Wheler Road, Coventry, CV3 4LH

Hours: 15 hours per week, Monday & Friday, 8:30am – 4:30pm

Duration and pay: £12.71, we expect this placement to last up to 3 months

Are you an organised and proactive administrator looking for a part-time opportunity within a busy and supportive team? We are seeking a Business Support Officer to provide essential administrative, transactional, and operational support across our Estates & Facilities department.

What you’ll be responsible for:

· Providing administrative, transactional, and operational support across various Estates & Facilities workstreams.

· Collating, reproducing, and distributing documents, reports, meeting papers, and presentations for senior management meetings, including Executive Team Meetings, Trust Leadership Team meetings, Board Committees, and Board meetings.

· Supporting financial administration processes, including raising purchase orders, receipting goods, and assisting with year-end financial procedures.

· Providing administrative support for the Trust's Car Parking Management function.

· Supporting Facilities Management systems, including Access Control Systems.

· Handling telephone enquiries professionally and directing requests appropriately.

· Managing departmental correspondence, including post distribution and user information alerts.

· Maintaining effective filing systems and records within the Estates & Facilities administration office.

· Ordering stationery supplies, monitoring stock levels, arranging storage, and ensuring office supplies are well organised and readily available.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

· Previous experience in an administrative or business support role.

· Strong organisational skills and attention to detail.

· Excellent communication and customer service skills.

· Confidence using Microsoft Office applications, including Word, Excel, Outlook, and Teams.

· The ability to prioritise workload and work independently.

· A professional and flexible approach to supporting a busy department.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

As a member of NHS Professionals, you have fantastic benefits:

· Competitive pay rates- work this week, get paid next week

· Essential support when you need it- 24/7 365 days- call us anytime

· Multi locational- work across neighbouring Trusts

· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone

· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

· Training and development opportunities- Keep up with the essentials and more

· Build holiday allowance for every shift you work- your work life balance is important to us

· Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Benefits:

• Company pension
• Employee discount

Ability to commute/relocate:

• Wainbody CV3 4LH: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you available immediately? Please state your notice period.

Experience:

• Business Support Officer: 2 years (required)

Work Location: In person