CAD Administrator in Kingswinford, West Midlands

Conrad Consulting are delighted to be working with a mutli-disciplinary consultancy based in Kingswinford, West Midlands, seeking a CAD Administrator to join their growing team. 

We are looking for an organised, detail focused CAD Administrator to provide administrative, technical and operational support to the CAD Team within the Building Consultancy Department. You will help coordinate projects, maintain CAD and property records, support drawing production and manage departmental information, while assisting the Head of CAD & Design and the wider team.

This is a varied role for someone who enjoys switching between day to day administration and hands on technical CAD support.

What you’ll be doing

Supporting the Head of Team

• Providing proactive administrative and coordination support to the Head of CAD & Design and the wider CAD Team
• Arranging meeting facilities, preparing agendas and distributing supporting documents
• Attending meetings, recording accurate minutes and tracking actions through to completion
• Supporting CAD fee forecasts, billing, budget updates and service performance reporting

Project and team coordination

• Coordinating survey appointments and site access with tenants, contractors and internal stakeholders
• Supporting the scheduling of CAD workload and project requests
• Monitoring and archiving the CAD inbox, flagging or responding to urgent emails, meetings and actions
• Assisting with travel, accommodation and logistics for business activities
• Coordinating supplier meetings, professional seminars and CPD events
• Managing equipment booking registers and ensuring specialist LiDAR and measured surveying equipment is available, serviced and compliant with manufacturer requirements
• Monitoring consumables such as large format plotter paper, ink cartridges and stationery, and arranging orders
• Liaising closely with other PAs and administrators across the business
• Supporting onboarding for new starters

CAD and technical support

• Assisting with the preparation and updating of AutoCAD drawings, including lease plans, site plans, presentation plans and other property-related drawings such as GOAD plans
• Obtaining and managing Ordnance Survey mapping through approved platforms such as Promap
• Scanning, cataloguing and maintaining historic plans, drawings and survey information
• Auditing and maintaining electronic drawing records and filing structures in SharePoint Properties Hub and other company systems

Supplier and procurement administration

• Obtaining, evaluating and maintaining quotations from suppliers, consultants and service providers
• Maintaining a register of approved and competent suppliers and subcontractors, and keeping their records, certifications and insurance documents up to date
• Assisting with raising purchase orders and tracking supplier engagements and deliverables
• Recording and monitoring rechargeable project costs (such as OS mapping purchases, planning fees and accommodation) to support accurate billing forecasts

Systems and information management

• Assisting with the rollout of new digital systems and departmental processes
• Maintaining the department library, including technical literature, design guidelines and statutory bulletins
• Supporting continuous improvement initiatives to increase efficiency and accuracy
• Promoting best practice in document control, information management and record retention

General

• Building strong working relationships with colleagues across Building Consultancy, Property Management and Asset Management
• Supporting the wider Building Consultancy team as reasonably required
• Contributing to departmental resilience, business continuity and emergency response planning

About you

• Experience in an administrative, coordination or technical support role
• A high level of integrity, with the discretion to handle confidential information
• Strong organisational and document management skills
• A positive, solution-focused attitude
• The ability to manage multiple priorities and work to deadlines
• Proficiency in Microsoft Excel, Word and Outlook
• Comfort switching between traditional administrative tasks and technical CAD support
• Knowledge of GOAD plans and property mapping, or a willingness to learn

Skills and qualifications

• AutoCAD training, or a willingness to undertake it
• CorelDRAW training, or a willingness to undertake it, in order to prepare GOAD plans
• PowerPoint skills to support the preparation of presentations
• Familiarity with cloud-based project management platforms such as (url removed) or similar
• GCSE level 4 (or equivalent) in English and Maths

The successful CAD Administrator will be offered a salary in the region of £28,000-£30,000 per annum, alongside a competitive benefits package.

To apply, send your up to date CV through to Ashley Johnson at Conrad Consulting.