Co-curricular Administrator (Dance)

Brighton College is seeking to appoint a Co-curricular Administrator (Dance) on a permanent basis. 

Main Purpose of the Role: This role will provide day-to-day administrative support and assistance to facilitate the running of the Dance department.

Co-curricular Administrator General Duties and Responsibilities

• Undertake administrative duties as directed by the Assistant Head (Co-Curriculum).

• Oversee aspects of administration in relation to the wider co-curriculum.

• Oversee all administration tasks in relation to trips and events including letters, transport, catering and permission forms of the parent portal.

• Manage front of house and the ticketing for all dance productions using the College’s online ticket platform.

• Assist the Director of Dance with administration for productions.

• Assist with the scheduling of future events for the dance and department, co-ordinating with the other co-curricular departments in the termly planning process.

• Assist with the management of the online co-curricular platform (SOCS) and the Parent Portal (MSP) including the termly scheduling and communication of various cocurricular events.

• Assist the dance department with budget management and expense claims, liaising with accounts when required.

• Assist the Director of Dance with meeting coordination and minute taking when required.

• Work in conjunction with the Manager of Administration Team (Senior School) and other co-curricular administrators to help co-ordinate administrative assistance across the performing arts departments.

• Establish consistency of processes (e.g. payments and communication) for Performing Arts teams (Dance, Drama and Music), working together with other administrators in these teams.

• Communicate professionally and effectively with College staff, parents and pupils in person, by telephone and via email, enacting and responding to all communications in a timely manner.

• Maintain professional and effective working relationships with College staff, particularly the Facilities, Maintenance, Security, Catering and Porterage teams.

• Work with the Director of Dance to effectively communicate Dance School information to parents, pupils and College staff to ensure the efficient and

professional operation of dance lessons.

• Work with the Director of Dance to design, enact and maintain Dance School registration, enrolment and billing processes.

• Work with the Director of Dance, key College staff and external providers to plan and manage Dance School Examination Sessions, Assessment Days, Parent Watching Days, in-house performances and the Annual Brighton College Dance Show.

• Assist the Director of Dance with other academic administrative tasks.

• Assist the Visiting Dance Teachers with administrative support and termly correspondence and administration for exams.

• Liaising with HR to ensure that all necessary pre-employment checks are in place before external teachers begin work and that external teachers fulfil

their safeguarding obligations, including annual completion of documentation and training.

• Ensure that external teachers fulfil their safeguarding obligations, including annual completion of documentation and training.

• Provide up-to-date lists of external teachers and their start and leaving dates.

Person Specifications

The successful candidate will have experience in the following areas:

• Excellent communication skills, both verbally and in writing.

• Excellent IT skills, including proficiency in the use of Microsoft Excel, Word and Outlook is essential.

• The candidate would be given ongoing training on the use of the Brighton College parent portal (the College’s online system that allows parents to pay and book onto trips) amongst other tools such as SOCs (where the co-curriculum is managed) and iSAMs (the College’s management information system). An ability and desire to learn the functionality of these pieces of software is essential.

• Demonstrable administrative experience with strong attention to detail.

• Exceptional organisation skills, with the ability to effectively manage your own workload and work in a fast-paced environment.

• A friendly and personable manner, with the ability to build strong working relationships across the College.

• The ability to show initiative and be proactive.

• A flexible and ‘can-do’ attitude.

• Experience of working in an education environment and/or front of house would be advantageous.

Hours of Work

This role will be on an annualised hours basis, which means the successful candidate will be expected to work 1,560 hours per annum, equivalent to 40 hours per week based on 39 weeks between January and December. Weekly hours will be agreed with their line manager via a rostering system issued in advance and can be discussed in further detail at interview. Due to the nature of the role, there will be a requirement to work some evenings and weekends to support the College’s events.

Remuneration

The salary for this role will be £25,485.33 per annum, based on an average of 40 hours per week across 39 weeks.

Holidays

Holiday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.

Co-curricular Administrator Benefits:

• Complimentary lunch is provided.
• Free tickets to the College’s music, dance and drama performances.
• Job specific Learning and Development programme available to all employees.
• Life Cover is provided whilst working at Brighton College after successfully passing probation period.
• Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Employee benefit and discount platform.

Wellbeing:

• Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes, meditation sessions and use of the gym and swimming pool.
• Personalised health and wellbeing consultations.
• Generous sickness policy.
• Comprehensive wellbeing package.
• Access to books and magazines from the College Library.