Commercial Administration Manager

Description

Inspire resourcing are recruiting for a Commercial Administration Manager on Behalf of our client.

Responsible For: Commercial Administration Department

Job Purpose

The Commercial Administration Manager is responsible for leading and developing the Commercial Administration Department, ensuring the efficient delivery of commercial administration services across the business. The role involves managing department workloads, maintaining compliance with company procedures, supporting commercial and financial operations, and providing effective leadership to the Commercial Administration team.

The postholder will play a key role in supporting operational efficiency, ensuring commercial documentation is accurately processed, and maintaining high standards of customer service, governance, and financial administration.

This job description is not exhaustive, and duties may evolve to meet the changing needs of the business. All employees are expected to undertake reasonable additional duties consistent with the nature and level of the role.

Key Responsibilities

Team Leadership & Management

           Lead, manage, and develop the Commercial Administration Department.

           Allocate workloads effectively to ensure priorities and deadlines are met.

           Provide day-to-day guidance, support, coaching, and performance management                to Commercial Administrators.

           Identify training and development needs within the team.

           Escalate issues and risks to senior management where appropriate.

           Foster a positive, collaborative, and high-performing team culture.

Commercial Administration

           Oversee the administration of subcontractor orders, applications, certifications,                  and invoice processing.

           Manage subcontractor and company screening processes, including:

           Insurance verification

           Compliance documentation

           IR35 compliance requirements

           Act as a primary point of contact for subcontractor enquiries via email and                           telephone.

           Oversee project creation, amendments, and agreed spend limit administration.

           Manage the administration of client orders and associated documentation.

           Ensure commercial records are accurately maintained and readily accessible.

Financial Support

           Support Sales Ledger and Credit Control activities as required.

           Assist with invoice management, payment tracking, and account reconciliations.

           Support the Finance and Commercial teams with reporting and analysis.

           Assist in resolving customer and supplier account queries.

Reporting & Business Support

           Prepare and distribute reports for Directors' Commercial Meetings.

           Monitor departmental performance and identify opportunities for improvement.

           Produce accurate management information and commercial reports as required.

           Support wider business initiatives and projects where required.

Compliance & Governance

            Ensure all commercial administration processes comply with company policies                   and procedures.

            Maintain compliance with contractual, financial, and regulatory requirements.

            Support internal and external audit processes.

            Ensure Company Health & Safety policies and Quality Assurance procedures                   are adhered to at all times.

            Promote a culture of continuous improvement and operational excellence.

Person Specification

Education

           Good all-round standard of education, including literacy and numeracy.

           Strong IT skills, including advanced Microsoft Excel.

Professional Qualifications

           AAT Foundation Level qualification or equivalent (desirable but not essential).

Experience

           Demonstrable commercial administration role within a similar industry.

           Previous supervisory or management experience is essential.

           Experience managing commercial documentation, subcontractors, and financial                 administration processes.

           Experience producing management reports and supporting commercial teams.

Knowledge & Skills

• Advanced Microsoft Office skills, particularly Excel.
• Strong understanding of commercial administration processes.
• Knowledge of subcontractor management and compliance requirements.
• Excellent numerical and analytical skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• High degree of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Personal Attributes

• Strong leadership and people management skills.
• Highly organised and methodical approach to work.
• Calm and effective under pressure.
• Proactive and solution-focused mindset.
• Ability to build positive working relationships across all levels of the business.
• Flexible and adaptable approach to changing business needs.
• Strong team player with a collaborative working style.

Training

The successful candidate will receive training on internal systems, processes, policies, and procedures as required.

Requirements

           Commercial Management skills

Job Role: Commercial Administration Manager

Location: Staveley, Derbyshire

Salary: £30,000 - £35,000  per Annum DOE

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