Commercial Administrator in Rochester, Medway

Job - Commercial Administrator / Scheduler / Planner

Location – Rochester

Salary £25000 to £27000

Job Purpose

My client works with Housing Associations, Local Authorities and Schools, they are now in a position of growth and looking to increase the team with an admin planner.  You will be required to have an enhanced DBS

Essentially, you  will provide administrative, commercial, and planning support to ensure that projects, work orders, and operational activities are scheduled efficiently and completed within agreed timescales. The role involves coordinating resources, liaising with clients and engineers, maintaining accurate records, monitoring job progress, and supporting commercial and financial processes.

Key Responsibilities

• Provide administrative and commercial support to the operations team.
• Schedule and coordinate jobs, appointments, engineers, and subcontractors.
• Manage work orders, purchase orders, quotations, and invoices.
• Monitor job progress, deadlines, costs, and outstanding works.
• Liaise with clients, suppliers, and internal teams to ensure efficient service delivery.
• Maintain accurate records, spreadsheets, and scheduling systems.
• Prepare reports and assist with cost tracking and budget monitoring.
• Ensure work is completed within agreed timescales and in line with company procedures.
• Identify scheduling issues and resolve operational problems efficiently.
• Support compliance, documentation, and general office administration.

Skills and Experience

• Previous experience in commercial administration, scheduling, planning, or operations support.
• Strong organisational and time-management skills.
• Excellent communication and customer service skills.
• Good attention to detail and the ability to manage multiple priorities.
• Competence in Microsoft Office, particularly Excel and Outlook.
• Experience using job management, scheduling, ERP, or CRM systems.
• Ability to analyse information, maintain accurate records, and produce reports.
• Commercial awareness and an understanding of purchase orders, invoicing, and job costing.
• Ability to work independently and as part of a team.
• A proactive approach to problem-solving and meeting deadline