Commercial Administrator at Omni RMS, Lincoln, Lincolnshire

Commercial Administrator

Permanent | Full-Time

Salary: £27,000
Hours: Monday–Friday | 8:00am–4:00pm (37.5 hours per week)
Location: Lincoln County Offices, Lincoln

Our client, a leading provider of integrated facilities management and infrastructure solutions is hiring for a proactive and organised Commercial Administrator to support the delivery of their facilities management contract with Lincoln County Council.

This is a varied administrative role, supporting the commercial and operational teams with day-to-day administration, data entry, quotation preparation, invoice processing and reporting. You’ll also be responsible for maintaining accurate information across Excel reports, CAFM systems and SAP, helping ensure records are up to date and commercial processes run smoothly. We’re looking for someone with strong attention to detail, good IT skills and the ability to manage multiple tasks in a busy environment.

Key Responsibilities

• Provide day-to-day administrative support to the commercial and operational teams.
• Prepare quotations for maintenance works and services, ensuring information is accurate and submitted in a timely manner.
• Process and manage relevant invoices, checking details and resolving discrepancies where required.
• Complete accurate data entry and maintain up-to-date records across internal systems.
• Maintain, update and manage Excel spreadsheets and reports, ensuring data is accurate and readily available.
• Update CAFM systems with job information, work orders, asset details and other relevant contract data.
• Input and maintain information within SAP, supporting purchasing, invoicing and wider commercial processes.
• Assist with tracking costs, quotations, invoices and outstanding actions.
• Ensure all documentation and records are maintained in line with contract procedures.

About You

• Previous experience in an administration, commercial administration or business support role.
• Confident using Microsoft Excel, including maintaining spreadsheets and producing reports.
• Strong attention to detail, with a high level of accuracy when entering and checking data.
• Good IT skills and the ability to learn and use systems such as CAFM and SAP.
• Well organised, with the ability to prioritise workloads and meet deadlines.
• Good communication skills and a professional approach when dealing with colleagues, suppliers and stakeholders.
• A proactive attitude, with the ability to work independently and as part of a team.

If you’re an organised and detail-focused administrator looking for your next opportunity, we’d love to hear from you. Apply now to be considered for the Commercial Administrator position.