Competency Passport Co-ordinator at Omni RMS, Middle Hulton

Competency Passport Co-ordinator

Contract: Government
Location: Home-based / Birmingham, Bolton or Stoke office
Hours of Work: 40 hours per week
Contract Type: Fixed-Term Contract (6 Months)

Our client, a leading provider of facilities services in the UK, is seeking a Competency Passport Co-ordinator to support the effective management of training, qualifications and competency records across a large operational workforce and supply chain.

Working closely with key stakeholders, you will help ensure competency information is accurate, up to date and readily available for reporting and audit purposes.

This is an excellent opportunity for a highly organised and detail-focused individual who enjoys working with data, systems and operational teams. You will play a key role in supporting competency management, learning management system (LMS) administration, compliance reporting and stakeholder engagement.

The successful candidate will help maintain workforce competency standards and contractual requirements by ensuring records are accurate, compliant and effectively managed across multiple systems.

Key Responsibilities

• Manage and maintain employee competency and training records within LMS and competency management systems.
• Create new user profiles and update records to reflect role changes and workforce movements.
• Upload certificates, qualifications and supporting evidence, ensuring records remain accurate and complete.
• Monitor training and competency expiry dates and proactively communicate upcoming renewal requirements to managers.
• Produce management information, compliance reports and competency gap analysis.
• Extract, cleanse, validate and upload large volumes of workforce data.
• Create and maintain competency frameworks, job roles and associated competency requirements.
• Reconcile data across multiple systems to ensure accuracy, consistency and compliance.

Person Specification

• Strong Excel skills, including Pivot Tables and VLOOKUPs.
• Experience managing and manipulating large datasets.
• Excellent attention to detail with a strong focus on data accuracy.
• Ability to reconcile and validate information across multiple systems.
• Strong organisational and administrative skills.
• Confident communicator with the ability to build effective relationships with operational stakeholders.
• Experience producing reports and analysing compliance data.
• Ability to manage multiple priorities while maintaining high standards of accuracy.