Compliance & Administration Officer

Compliance & Administration Officer

Location: Westerham, TN16 – due to our location and limited public transport links, applicants will need access to reliable personal transport.
Salary: £24,000–£28,000 per annum
Hours: 8:00am–4:30pm Monday to Thursday and 8:00am–4:00pm Friday. During the summer holidays, hours are 8:00am–3:30pm Monday to Friday.
Contract: Permanent
Benefits: Attractive working hours, 30 days’ annual leave, birthday leave, workplace pension and free parking.

About Us

We are a small, family-run Early Years recruitment business based in Westerham. We pride ourselves on providing a friendly, professional and personal service while maintaining high standards across everything we do.

Our close-knit team works collaboratively in a supportive environment where everyone plays an important part in the success of the business. We are now looking for a dependable and highly organised individual to support our compliance processes and wider administration.

The Role

We are looking for an organised and detail-focused Compliance & Administration Officer to join our growing team.

This is a varied role combining compliance coordination, document management and general administrative support. You will help ensure that employee records, policies and working practices remain accurate, up to date and compliant with relevant legal, regulatory and internal requirements.

The successful candidate will be confident working with sensitive information, managing competing priorities and communicating professionally with colleagues, candidates, clients and external organisations.

Key Responsibilities

• Maintain accurate compliance records, databases and document-control systems.

• Complete compliance checks and monitor outstanding information.

• Support employee and candidate onboarding processes.

• Request, review and securely file identification, qualifications, references and other required documentation.

• Monitor document renewal and expiry dates, following up as required.

• Support data-protection and confidentiality requirements, including the secure handling of records.

• Respond to routine compliance enquiries and escalate concerns appropriately.

• Provide general administrative support, including correspondence, data entry, filing, meeting coordination and document preparation.

• Work with managers and colleagues to promote good compliance practices throughout the organisation.

About You

• Previous experience in compliance, administration, document control or a similar role.

• Strong organisational skills and excellent attention to detail.

• Confident using online systems, Microsoft Office, Excel and Outlook.

• Able to maintain accurate records and follow established processes.

• Comfortable managing confidential and sensitive information.

• Clear and professional written and verbal communication skills.

• Able to prioritise tasks and meet deadlines with limited supervision.

• A practical, dependable and proactive approach to work.

Desirable Experience

• Previous experience within the recruitment industry.

• Knowledge of relevant regulatory or quality standards.

• Familiarity with GDPR and UK data-protection requirements.

• Experience using compliance, CRM or HR systems.

• A relevant compliance, administration or business qualification.

What We Offer

• A salary of £24,000–£28,000 per annum, depending on experience.

• Attractive working hours, with shorter days during the summer holidays.

• 30 days’ annual leave, including bank holidays and the Christmas-to-New-Year closure.

• An additional day’s leave for your birthday.

• Workplace pension.

• Free on-site parking.

• A friendly, supportive and collaborative working environment.

• The opportunity to become an important part of a small, family-run business.

How to Apply

Please apply with your current CV and a short covering statement explaining how your experience matches the role.

We are committed to providing equal opportunities and welcome applications from candidates of all backgrounds. Any offer of employment may be subject to satisfactory references and any role-specific checks required for the position.

Please note that we may close this vacancy early if we receive a sufficient number of suitable applications.