Contract Administrator at Apex Systems US, Slough, Berkshire

Key Responsibilities

• Manage vendor maintenance contracts and ensure service delivery requirements are met.
• Coordinate and schedule vendor bookings for planned and reactive works.
• Raise, track, and manage Purchase Orders (POs) and process supplier invoices.
• Arrange and manage site access requests for contractors, visitors, and vendors.
• Provide administrative support for recruitment activities, onboarding, and site events.
• Maintain accurate records, documentation, and reporting.
• Liaise with internal stakeholders and external suppliers to ensure tasks are completed within agreed timeframes.
• Support the wider site team with ad hoc administrative and operational requirements.

Required Skills & Experience

• Previous experience in a Contract Support, Facilities Coordinator, Site Administrator, or similar administrative role.
• Strong experience managing Purchase Orders, invoices, and supplier documentation.
• Experience coordinating contractors or vendors in a facilities, engineering, or operational environment.
• Excellent organisational skills with the ability to prioritise a high volume of tasks.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Teams.
• Ability to work independently while supporting a wider operational team.

Ideal Candidate

• Thrives in a fast-paced, high-volume environment.
• Highly organised with exceptional attention to detail.
• Confident dealing with multiple stakeholders and suppliers.
• Proactive, resilient, and able to adapt to changing priorities.
• Strong sense of ownership and accountability.