Credit Controller / Administrator

Credit Controller / Accounts Administrator

Part-Time | North Wolverhampton

£31,330 pro-rata for 3 days per week

Seymour John are working with a North Wolverhampton based company who are seeking a part-time Credit Controller / Accounts Administrator. In this role you will report to the Accounts Manager and ideally work 3 full days (Monday, Wednesday and Friday.) The role supports another part-time Credit Controller with these duties taking up approx 65% of the time, coupled with 15% purchase Ledger and 20% other duties. 

To maintain effective control of the Sales Ledger in order to meet Company collection targets and external customer service standards To account in an accurate and timely manner for sales, receipts, purchases, payments and other areas of responsibility

Maintain customer/debtor accounts, check and post receipts / maintain archives

o             Download daily HSBC statements sterling and Euro accounts

o             Download the D365 bank reconciliation, code-up, reconcile and post

o             Post receipts to customer accounts and payments to supplier accounts

o             Take credit / debit card payments.  Send receipt to customer.  Input these receipts into journal batches and post payments

o             Allocation of cash daily and accurately in accordance with customer’s remittances.  Chasing remittances, which have not been submitted with payment

o             Advise and recover discount taken incorrectly by customers  (subject to de-minimis)

o             Provide copy invoices/credits as per customer’s request

o             E-mail or post monthly customer statements

o             Supply Trade References for existing customers as required

o             Issue free text invoices and credits as required

Receivables management: carry out debt collection, chasing/dunning, creditworthiness checks, define credit limits with FD

o             Ascertain reason for unpaid invoices and liaise with the Sales Centre as appropriate.  Liaise / chase Sales at least weekly

o             Make a weekly check on unallocated cash & RMA’s past deadline date and take necessary action to facilitate resolution

o             Ensure customers keep within credit limits and where business is increasing review limits to see if they can be extended.  Liaise accordingly with Financial Director & the Customer to bring account within Credit Terms

o             Periodic or when need arises, credit check of customers using Creditsafe reports or other methods

o             Review weekly email spreadsheet from Creditsafe and take necessary action

o             Place customers on hold as appropriate ensuring the customer and our relevant sales manager are made aware

o             Issue 7-day notices in line with Credit control procedure to overdue customers who have been chased but failed to pay

o             Where appropriate instigate legal proceedings against customers who do not respond to a 7-day notice and further chasing.  Follow through related paperwork to Court Proceedings in liaison with our Solicitors.  Maintain relative files

o             Supply relevant information & administer claims to Administrators in the case of a customer going into receivership or liquidation. Move customer account to Pool 9 Bad debt. Maintain relative files

•              Prepare and provide data for various reports/statistics

•              Allocate and post creditor invoices, making payment / maintain archives

To be considered for this role it is essential that you have worked in a varied finance role and have knowledge and expertise in Credit Control and Purchase Ledger. You will be looking for a reduced hours role and be able to commute to North Wolverhampton.

In return you will receive: Co pension contribution 3%; salary sacrifice available for AVCs, Group life/death in service x2. Holidays for full-time start at 24 days + 3 service days from 3 yrs/5 yrs/7 yrs service. We operate an hour of breaks a day: half an hour lunch and 2 x 15 minute rest breaks