Document Controller

We are looking for a excel database specialist who can support on a short term project focusing on developing standard project/commercial documentation tools.

The successful candidate will create robust Excel-based databases, templates, and automated workflows that allow information to be maintained in a single master file and automatically populate multiple linked documents.

The role will involve designing and building intelligent spreadsheets and databases for project execution documents such as Bills of Materials (BOMs), Packing Lists, Commercial Invoices, Product Data Registers (PDRs), Vendor Data Registers (VDRs), document trackers, and similar project deliverables. The objective is to eliminate duplicate data entry, improve accuracy, and reduce administrative effort through automation and standardisation.

Key Responsibilities

Design and develop advanced Excel-based databases and management tools.

Create master data files that automatically update linked project documents and reports.

Develop automated templates for:

Bills of Materials (BOMs)

Packing Lists

Commercial Invoices

Product Data Registers (PDRs)

Vendor Data Registers (VDRs)

Document Registers

Project Tracking Logs

Other project and commercial documentation Build formulas, data relationships, lookups, validation rules, dashboards, and reporting tools.

Implement automation using advanced Excel functionality, including:

Power Query

Power Pivot

VBA Macros (where appropriate)

Dynamic Arrays

Advanced Formulas and Data Linking

Simplify and standardise document generation processes across multiple project teams.

Create user-friendly interfaces and instructions for end users.

Work with Project Managers, Engineering, Procurement, Logistics and Commercial teams to understand requirements and convert them into efficient Excel-based solutions.

Test and validate all tools to ensure data accuracy and reliability.

Provide knowledge transfer and user training before project completion.