Document Controller

Our client is a leading independent design consultancy providing mechanical, electrical and energy advice to the construction industry and wider built environment.

As a consultancy specialising in preconstruction design services, they provide detailed calculations and drawings to ensure contractors are building environments that are a comfortable to live, visit or work through appropriacy installed heating, ventilation, air conditioning, power and lighting systems. Current and past projects include schools, residential developments, offices, universities, care homes and sports stadiums to name but a few.

The role of Document Control plays a pivotal role with how projects are managed and information is controlled. This varied and rewarding position provides administrative support to the Design Team, Directors and clients, ensuring the smooth running of the office while maintaining accurate document control processes and delivering exceptional customer service.

Key Responsibilities

• Providing administrative support to the Design Team and Directors.
• Producing, formatting and proofreading correspondence and technical documents.
• Managing incoming telephone calls and responding to email enquiries professionally.
• Creating, maintaining and organising electronic and paper filing systems.
• Uploading / downloading of project documents using cloud-based document management systems.
• Ordering office stationery and maintaining office supplies.
• Photocopying, scanning and printing project documentation.
• Supporting the organisation of internal meetings and company events.
• Liaising confidently with clients, suppliers and colleagues
• Maintaining databases, spreadsheets and internal records using Microsoft Office applications.
• Assisting with the continuous improvement of office procedures and administrative processes.

To be successful in this role, you'll need to be:

• A confident communicator with an excellent telephone manner.
• Highly organised with strong attention to detail.
• Able to manage multiple tasks and prioritise effectively.
• Self-motivated with excellent time management skills.
• Comfortable working independently and as part of a small team.
• Professional, reliable and adaptable in a busy office environment.
• Confident using Microsoft Office, particularly Word, Excel and Outlook.
• Numerate and computer literate, with the ability to learn new software quickly.

Previous experience within an administrative, customer service or document control role would be highly advantageous, particularly within a construction, engineering or professional services environment.

Applicants must have the right to work in the UK.