Document Controller in Hatfield, Hertfordshire

Document Controller

Location: Hatfield, Hertfordshire
Salary: Competitive, dependent on experience
Working Arrangement: Office-based & WFH 

The Opportunity

An established construction and regeneration business is looking to recruit an experienced Document Controller to join its team at its Hatfield head office.

The business delivers a range of construction, refurbishment and improvement programmes across London and the South East, primarily within the social housing and public sector. Projects include planned maintenance, residential refurbishment, retrofit and decarbonisation, external façade improvements, cladding replacement and fire remediation works.

This is an office-based opportunity, providing document control support across multiple live projects and working closely with Project Managers, Contracts Managers, Site Teams and wider operational departments to ensure project information is accurately maintained, controlled and distributed.

Key Responsibilities

• Managing and maintaining project documentation across multiple live construction and refurbishment projects.

• Controlling the receipt, issue, distribution and filing of drawings, specifications and technical information.

• Maintaining drawing registers, document registers, revision histories and project information trackers.

• Ensuring the latest drawings and documentation are available to relevant project teams and stakeholders.

• Managing RFIs, technical submittals, approvals and responses, ensuring information is recorded and tracked through to completion.

• Uploading, organising and maintaining project documentation through Electronic Document Management Systems (EDMS).

• Coordinating the collation and distribution of RAMS, O&M manuals, quality assurance documentation, inspection records and other project deliverables.

• Liaising with internal departments, consultants, subcontractors and external stakeholders to obtain outstanding information and documentation.

• Monitoring document status, identifying outstanding information and following up to ensure deadlines are met.

• Providing general administrative and document control support to the wider project delivery team.

The Ideal Candidate

• Previous experience working as a Document Controller within the construction industry.

• Experience supporting main contractors, specialist subcontractors or construction project teams.

• Good understanding of construction documentation, drawing registers, revision control and document management procedures.

• Familiarity with RFIs, technical submittals, RAMS, O&M manuals and construction quality documentation.

• Experience using electronic document management systems such as Viewpoint, 4Projects, Aconex, Asite, Procore, Autodesk or similar.

• Strong organisational skills with the ability to manage multiple projects and competing priorities.

• Good communication skills and confidence liaising with Project Managers, site teams, consultants and subcontractors.

• A proactive, methodical approach with good attention to detail.

The Opportunity

A good opportunity to join an established construction business in a permanent office-based capacity, supporting a varied portfolio of live projects and working alongside an experienced operational and project delivery team.