Document Controller

Winshall are involved in electric substation projects across the UK, utilising our many decades of experience and knowledge within the sector. We are committed to being at the forefront of the high-voltage industry through the collaboration of mechanical, electrical and civil engineering services. 

Job Summary:
The Document Controller is responsible for managing, organizing, and maintaining all project documentation throughout the construction project lifecycle. The role ensures that drawings, specifications, contracts, reports, and other project documents are accurately controlled, distributed, and archived in accordance with company procedures and project requirements.

This is an office based position at our Head Office in Talbot Green/ Llantrisant.

Key Responsibilities:

• Maintain and control project documents, drawings, and records.
• Register, track, and distribute incoming and outgoing project documents.
• Ensure all documents are reviewed, approved, and issued according to established procedures.
• Maintain document control systems and electronic document management systems (EDMS).
• Coordinate with project managers, engineers, consultants, subcontractors, and clients regarding document submissions and revisions.
• Monitor document revision status and ensure only current versions are in use.
• Prepare document transmittals and maintain distribution records.
• Archive completed project documentation and maintain retrieval systems.
• Support quality assurance and compliance requirements related to documentation.
• Generate reports on document status, overdue submissions, and document control activities.
• Ensure confidentiality and security of project information.

Qualifications and Requirements:

• Proven experience as a Document Controller in construction, engineering, or infrastructure projects.
• Proficiency in Microsoft Office Suite and document management systems (e.g., Procore, SharePoint).
• Strong understanding of document control procedures and construction documentation.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Strong communication and coordination abilities.

Key Skills:

• Document Management
• Records Control
• Data Entry & Reporting
• Quality Management Systems
• Communication & Coordination
• Attention to Detail
• Microsoft Office