EA - Office Manager

Studio Assistant / EA / PA / Office Manager (Surrey, UK)

Salary: £30,000–£35,000 per annum (depending on experience)
Location: East Horsley, Surrey (Office-based)
Job Type: Full-time 08:30 – 17:00 (flexible on start / finish times)

Job Overview
This role is integral to our team and forms the glue between each department and every project, ensuring smooth running of operations and keeping a close eye on the business as a whole, supporting our Director and Project Manager to deliver projects efficiently and to a high standard.
Suiting a very organised and motivated individual, this highly varied role requires you to be involved in every project and become an integral part of our day-to-day business.

Key Responsibilities

Team Support

Updating finish schedules with sourced furniture and accessories, with an eye for detail to ensure accuracy
Ordering samples of finishes for projects and preparing sample boards
Opening trade accounts and maintaining relationships with suppliers

Director Support

Ad-hoc support to the Director to ensure the smooth running of the business
Raising returns and faulty products for replacement or refund
Updating our CRM with contacts, opportunities and other key information to maintain an accurate database
Diary management and support with ad hoc tasks

 Project Support

Ordering and logistical management of goods to be delivered to site when required by our Project Manager
Raising returns and faulty products for replacement or refund
Negotiating discounts with suppliers
Assisting the design team with design proposals (ad hoc)

Operations Support

Providing reports and financial statistics on an ad hoc and cyclical basis
Uploading VAT receipts to Xero, reconciling bank statements and raising invoices
Taking deliveries and checking items upon arrival
Maintaining the office, including insurances, utilities and stock control of essential supplies
Maintaining the supplier database to ensure accurate records for all tradespeople

Key Skills

High level of attention to detail
Highly organised with excellent time management skills
Motivated, efficient and a self-starter
Thrives on taking responsibility for your workload
Enjoys a busy environment with a high level of variety
Excellent communication and relationship-building skills
Confident using Microsoft Office and able to learn new systems quickly
Experience using CRM systems and Xero is desirable but not essential
Looking to take ownership of your own role and proactively seek ways to improve the business and your role

Benefits

• Competitive salary of £30,000–£35,000 per annum, depending on experience
• 23 days' annual leave, including 3 days for the Christmas office closure, plus bank holidays
• Company pension scheme
• Free on-site car parking
• Opportunity to work within a friendly, collaborative and growing interior design studio
• A varied role with genuine responsibility and the opportunity to make a real impact

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.