Entry Level Co-ordinator in Gerrards Cross, Buckinghamshire

Our client, a well-established organisation based in Gerrards Cross, is seeking a Project Co-Ordinator to join them on a full-time, permanent basis. This is an office-based position working 40 hours per week.

The role will support the Senior Project Co-Ordinator with the day-to-day organisation of ongoing projects, including labour and material allocation, supplier liaison, project documentation and general administration. You will also provide cover during periods of annual leave.

Offering a salary of £26,500–£28,000 per annum, this opportunity would suit a motivated and highly organised individual with strong communication skills and good knowledge of Microsoft Excel and Word. Full on-the-job training will be provided.

Key Duties:

• Coordinating the daily and weekly allocation of labour and materials across ongoing projects.
• Supporting supplier negotiations by reviewing historical sales information and inventory records to help secure suitable quality and competitive pricing.
• Liaising with suppliers by telephone and email, developing effective working relationships and confirming that materials will arrive on site as scheduled.
• Acting as the first point of contact for incoming telephone calls, taking accurate messages and directing them to the appropriate person.
• Preparing and interpreting risk assessments and method statements at the beginning of projects.
• Compiling operation and maintenance manuals following the completion of projects.
• Organising purchase orders and ensuring completed documentation is filed against the correct project.
• Maintaining accurate project and materials databases using Microsoft Excel.
• Preparing daily job allocation communications and sending individual work instructions to members of the workforce by text message.
• Coordinating stocktakes both on site and at the organisation’s storage facility.
• Carrying out photocopying, filing and scanning, alongside providing wider administrative support across the organisation.
• Supporting the Senior Project Co-Ordinator and covering their responsibilities during annual leave.

Key skills and experience:

• Good working knowledge of Microsoft Excel and Word.
• Strong verbal and written communication skills, with the confidence to communicate effectively at all levels.
• Excellent telephone manner and the ability to handle calls and messages professionally.
• Outstanding organisational skills and the ability to coordinate multiple project requirements.
• A self-motivated and enthusiastic approach.
• The ability to maintain accurate records and manage administrative documentation effectively.

Benefits:

• Salary of £26,500–£28,000 per annum.
• Full on-the-job training from the existing Project Co-Ordinator.
• Full-time, permanent position.
• Office-based role working 40 hours per week.