Events & Protocol Assistant
Pertemps London
£35,304 | Central London (Hybrid) | Full Time
Intergovernmental organisation is seeking an experienced Events & Protocol Assistant to join its team in Central London.
This is a unique opportunity to support the delivery of high-profile international conferences, ministerial meetings, leadership summits and diplomatic events. Working as part of a busy Events & Protocol team, you will help coordinate operational, logistical and protocol arrangements for senior government representatives and international delegates from across a global membership network.
The role offers significant international exposure and requires overseas travel, sometimes at short notice and for extended periods.
Key Responsibilities
- Support the planning and delivery of major international meetings, conferences and high-level events
- Coordinate logistics, delegate registration and protocol arrangements.
- Organise travel, accommodation and event support for staff teams and delegates.
- Liaise with internal stakeholders, suppliers and external clients to ensure successful event delivery.
- Support virtual and hybrid events using platforms such as Zoom and Microsoft Teams.
- Assist with event budgets, payments and financial reconciliations.
- Coordinate meeting room bookings and provide general administrative support to the Events & Protocol function.
- Travel internationally to support the delivery of events and conferences.
- Degree in International Relations, Development Studies or a related field or equivalent qualification
- Previous experience in events coordination within an international environment.
- Experience supporting both in-person and virtual events.
- Strong organisational skills with excellent attention to detail.
- Confident managing multiple priorities and working under pressure.
- Excellent communication and stakeholder management skills.
- Proficient in Microsoft Office applications including Teams, Excel, PowerPoint and Outlook.
- Experience with event administration, budgets and travel coordination.
- Experience within an international organisation, government, diplomatic or membership body.
- Knowledge of protocol arrangements for high-level meetings.
- Experience working across different countries and cultures.
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