Executive Assistant in West End, London

Birchrose Associates is proud to be representing a leading specialist law firm which is seeking an experienced Executive Assistant to provide high-level support to Partners within its Family team.

The Firm

A leading specialist law firm is looking for an experienced Executive Assistant to join its busy Family department. This is an excellent opportunity to join a reputable firm, offering a supportive and collaborative working environment alongside experienced Partners and legal professionals.

The Opportunity

This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners within a busy Family team. You will play an important role in ensuring the smooth running of day-to-day operations, managing a variety of administrative responsibilities and supporting the wider department. Duties to include:

• Managing and maintaining Partners' and Fee Earners' diaries, coordinating appointments and internal and external meetings
• Organising UK and international travel arrangements, including flights, accommodation and itineraries
• Monitoring and managing emails, telephone calls and correspondence
• Preparing, formatting and amending legal documents, correspondence and presentations
• Coordinating the billing process, including preparing invoices and assisting with WIP
• Managing new client and matter opening procedures, maintaining files and assisting with file closures
• Organising departmental meetings, preparing agendas and coordinating meeting arrangements
• Supporting and mentoring junior members of the secretarial team

This Executive Assistant opportunity is a full-time, permanent role, working Monday - Friday, 9.30am -5.30pm.

Requirements

• Minimum 4 years' experience in a Legal PA or Executive Assistant role within a law firm (essential)
• Experience supporting a Family Law team (desirable)
• Experience in billing, diary and inbox management, and travel coordination

Vacancy Highlights

• Competitive salary
• Hybrid working (50/50 office and home working)
• Opportunity to work closely with Senior Partners
• Excellent benefits package

To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.