Executive Assistant

Executive Assistant to CEO

Location: Kilburn, London
Salary: £50,000
Hours: Full-time | Mon–Fri typically 8:30am – 5:00pm (flexibility required)

About the Role

Our client is looking for a highly organised and dependable Executive Assistant to support the CEO of a family run builders merchants and provide additional support across the business and family where required.

This is a hands-on, practical support role focused on day-to-day organisation, communication, and making sure everything runs smoothly. This is a role where they are looking for someone who enjoys being proactive, detail-focused and getting things done.

Key Responsibilities

• Manage the CEO’s diary, meetings and daily schedule
• Oversee and organise the CEO’s email inbox, including drafting replies
• Arrange travel, bookings and itineraries
• Prepare basic meeting agendas, documents and notes to ensure meetings run smoothly
• Maintain and organise Microsoft 365 / OneDrive folders and filing systems
• Handle personal administration, appointments and general organisation
• Support with family-related matters, including managing post and ad hoc tasks 
• Coordinate company hospitality, events and invitations
• Provide administrative support to Directors as needed
• Liaise with external contacts such as advisors and suppliers
• Track tasks and ensure follow-ups are completed

Requirements

• Previous experience in a PA or EA role
• Strong organisational and time-management skills with excellent diary management/inbox skills
• Good working knowledge of Microsoft 365, including Outlook, Teams and OneDrive
• Reliable, discreet and comfortable handling both personal and business matters
• Proactive and able to take ownership of tasks with trust and discretion
• Clear and professional communication skills

What We’re Looking For

This role would suit someone who:

• Is naturally organised and stays on top of things without being prompted
• Takes pride in being efficient, accurate and dependable
• Is happy working in a varied role with both business and personal tasks
• Has a practical, no-nonsense approach and enjoys getting things done
• Is low ego, high reliability — someone the CEO can trust completely

Benefits

• 25 days holiday + bank holidays + birthday off
• Perkbox – 24/7 discounts, wellbeing support, online GP access and more
• Company pension scheme
• Life assurance (up to 3 x salary, subject to service)
• Staff discount on all products
• Wellbeing support programmes
• Long service awards
• Cycle to work scheme