Executive Assistant

Executive Assistant

Are you a seeking a new opportunity?

We are seeking an enthusiastic, organised and engaged individual to join the team as an Executive Assistant.

As part of this role the Executive Assistant provides proactive, professional, and highly confidential support to the Director, enabling the effective management of their time, priorities, and business commitments.

Acting as a trusted partner, the role ensures the smooth coordination of diaries, meetings, travel, communications, and administrative activities while anticipating business needs and resolving issues with discretion and initiative.

The Executive Assistant will also take ownership of specific projects and activities, including coordinating team events, managing executive meetings, and supporting wider business initiatives to ensure their successful delivery.

Join our client's team at The Point, Warwick and enjoy:-

Competitive Pay: Earn £15.38 per hour, 37.5 hours per week, overtime rates of £23.07 per hour.
Shifts Monday to Friday - 0830-1700 (minus 1 hour unpaid break)
Perks: Free on-site parking, provided PPE, comprehensive training.
Career Development: Access to Manpower 'MyPath' for online courses.

Fixed Term - 4/8/26 - 30/10/26.

Executive Assistant - Key Responsibilities

• Provide comprehensive, proactive, and highly confidential executive support to the Director, including complex diary management, email management, and administrative support.
• Coordinate and manage the Director's schedule, ensuring priorities are effectively balanced and appointments are planned efficiently.
• Arrange complex national and international travel, including flights, accommodation, itineraries, visas (where applicable), and supporting logistics.
• Act as a trusted gatekeeper, managing competing priorities, responding to enquiries, and making informed decisions on behalf of the Director where appropriate.
• Organise, coordinate, and support executive meetings, conferences, leadership events, and team activities, ensuring all logistics are delivered to a high standard.
• Prepare agendas, presentations, reports, briefing papers, and meeting packs, ensuring documentation is accurate, professional, and distributed in a timely manner.
• Attend meetings where required, producing accurate minutes, tracking actions, and following up to ensure completion.
• Coordinate the preparation and distribution of monthly reports and other executive-level communications. Maintain effective filing, document management, and record retention systems, ensuring information is organised, secure, and easily accessible.
• Build and maintain strong working relationships with stakeholders across the business and with external partners, acting as a professional ambassador for the Director.
• Ensure all activities are carried out with the highest levels of professionalism, confidentiality, and integrity.

Skills and competencies

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role within a fast-paced corporate environment.
• Experience supporting senior leaders with complex diary, inbox, and travel management.
• Experience coordinating meetings, events, and producing high-quality business documentation.
• Exceptional organisational and planning skills with the ability to manage multiple priorities and competing deadlines.
• Strong stakeholder management skills with the ability to build effective relationships at all levels, both internally and externally.
• Excellent written and verbal communication skills.
• Proactive, customer-focused approach with a solutions-oriented mindset.
• Ability to work independently while also contributing effectively as part of a team.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
• Fast and accurate typing skills with experience producing meeting minutes and professional documentation.
• Successful candidates require a DBS check.

If you are interested, please telephone Manpower on (phone number removed) between 0830 and 1630 Monday - Friday or click apply!

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.