Executive Assistant - Private Aviation & VIP Travel

Executive Assistant | Private Aviation & VIP Travel

Oxfordshire / Hybrid Working / International Travel

£40,000 Basic Salary | Year 1 OTE £50,400+ | Year 2 Projected OTE £56,300 – £58,100+ | Excellent Benefits

The Burford Recruitment Company is delighted to be working with a highly respected organisation to recruit an Executive Assistant to support a private aviation operation.

This is a rare opportunity for an exceptional service professional to combine Executive Assistance, guest relations, luxury hospitality and travel coordination within a unique and fast-paced environment.

Working closely with senior stakeholders, you will play a pivotal role in ensuring every journey is delivered seamlessly, professionally and to the highest possible standards.

The Role

This is far more than a traditional Executive Assistant position. You will become the central point of coordination for all aspects of the aircraft operation, ensuring passengers receive an outstanding experience from departure through to arrival.

Responsibilities will include:

• Coordinating travel logistics and flight preparation
• Managing passenger preferences and requirements
• Arranging catering, refreshments and onboard supplies
• Liaising with suppliers, contractors and service providers
• Supporting senior executives and VIP passengers
• Monitoring stock levels and managing inventories
• Coordinating cleaning, maintenance and servicing schedules
• Ensuring the aircraft remains impeccably presented at all times
• Managing administration, reporting and expenditure records
• Providing exceptional levels of customer service and discretion

About You

We are keen to hear from candidates who have experience within:

• Private aviation - ESSENTIAL
• Luxury hospitality
• UHNW households or family offices
• Yachting
• Executive support environments

You will be:

• Highly organised with exceptional attention to detail
• Naturally discreet and professional
• Calm and resourceful under pressure
• An excellent communicator
• Proactive and self-motivated
• Comfortable working independently and taking ownership
• Impeccably presented with outstanding service standards

Working Pattern

On non-travel days, the role typically operates Monday to Friday, 9.00am – 5.30pm. Flexibility is required to support travel schedules and passenger requirements, although the vast majority of trips are planned well in advance. The role offers a blend of office, home-based and travel-based working, with opportunities for both UK and international travel.

Additional benefits include

• Additional travel allowance when supporting trips
• Accommodation provided whilst travelling
• Meals covered in line with company policy
• Comprehensive employee benefits package
• International travel opportunities
• Exposure to senior executive stakeholders