Executive Assistant & Sales Coordinator

Pickles Recruitment

This is an exciting opportunity to support two busy Managing Directors whilst coordinating key sales activities. You'll become the organisational hub of the business, ensuring diaries are managed, meetings are organised, travel is arranged and priorities stay on track. Alongside executive support, you'll assist the Sales Team with customer coordination, CRM management, reporting and samples. We're looking for a proactive individual who is always one step ahead.
Key Responsibilities
  • Proactively manage the diaries of the two Managing Directors.
  • Coordinate meetings, appointments and customer visits.
  • Arrange UK and overseas travel, accommodation and itineraries.
  • Prepare meeting agendas, presentations and supporting documentation.
  • Monitor deadlines and ensure follow-up actions are completed.
  • Provide confidential administrative support to the Managing Directors.
  • Organise customer events, trade shows and company meetings.
  • Conduct customer and market research and prepare reports.
  • Act as a liaison between customers and the sales team.
  • Liaise with Production, Supply Chain and Logistics to ensure customer requirements are met.
  • Support the sales team with presentations, forecasting and pipeline reporting.
  • Maintain CRM records and customer information.
  • Manage the product sample process from request through to delivery.
  • Assist with customer and product set up.
  • Attend customer meetings and trade shows where required.
The Ideal Candidate
  • Previous experience supporting Directors, Senior Managers or Executives.
  • Minimum three years' experience in administration, executive assistant or sales support.
  • Excellent Microsoft Office skills, particularly Outlook, Excel, Word, PowerPoint and Teams.
  • Outstanding organisational and diary management skills.
  • Excellent communication and customer service skills.
  • Ability to prioritise multiple tasks in a fast-paced environment.
  • Professional, discreet and confident handling confidential information.
  • Experience within FMCG or manufacturing would be advantageous.
Personal Attributes
  • Highly organised with exceptional attention to detail.
  • Proactive and able to use initiative.
  • Positive, flexible and solution focused.
  • Reliable, trustworthy and professional.
  • A collaborative team player with a can-do attitude.
Benefits
  • Profit Share Scheme
  • 31 days holiday (including Bank Holidays), increasing with service
  • Birthday off
  • Health Cash Plan
  • Employee Assistance Programme
  • 4% employer pension contribution
  • Company social events
  • Free onsite parking
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