Facilities & Administration Coordinator in Wilmslow

Facilities & Administration Coordinator

Location: Wilmslow, Manchester
Hours: Full time, Monday to Friday
Working arrangement: On site

We’re looking for an organised, service-focused Facilities & Administration Coordinator to help keep a busy workplace running smoothly. This varied role combines office coordination, administration, facilities support and day-to-day health and safety responsibilities.

You’ll work with colleagues across the business and with external service providers to maintain a welcoming, safe and efficient office. You’ll also help coordinate workplace activities and improve the experience for employees and visitors.

What you’ll do

• Coordinate day-to-day office operations, including housekeeping, maintenance and building services.
• Liaise with the landlord and providers such as security and cleaning teams to resolve issues and keep facilities running effectively.
• Provide general administrative support, including processing invoices and purchase orders, maintaining records and updating databases.
• Order stationery, office equipment and other workplace supplies.
• Support workplace budget tracking, reporting and monthly planning.
• Coordinate visitor arrangements and provide a welcoming experience for internal and external guests.
• Help organise employee activities, engagement events and community or outreach programmes.
• Work with local teams to understand their needs and provide responsive workplace support.
• Coordinate site projects, including office improvements, refurbishments and renovations.
• Look for practical ways to improve the workplace experience.
• Carry out other coordination and administrative tasks to support the wider team.

Health and safety responsibilities

• Help maintain a safe working environment and support the application of relevant UK health and safety requirements.
• Keep local health and safety documentation up to date and help monitor site requirements.
• Coordinate local health and safety topics, scheduled meetings and related projects.
• Raise potential risks promptly with the appropriate site and leadership contacts.
• Liaise with the relevant teams during local emergencies and support crisis response arrangements.
• Act as a point of contact for external medical services on workplace matters such as ergonomics.
• Attend relevant training, which may include first aid and fire safety.

What we’re looking for

• Experience or training relating to UK health and safety requirements.
• Strong communication skills and confidence supporting a range of stakeholders.
• A proactive, customer-focused approach and the ability to resolve day-to-day issues.
• Flexibility and confidence managing changing priorities in a fast-paced environment.
• Strong attention to detail and an understanding of confidentiality.
• Good IT skills and confidence using administrative and business software.
• Fluent English.

Experience

At least three years’ relevant experience is preferred. Experience in a multinational organisation, hospitality, real estate or facilities management would be an advantage.