Facilities Coordinator

A leading UK managing agent is seeking an Facilities Coordinator to support a team of four Facilities Managers across a diverse commercial and mixed‑use portfolio. This is an excellent opportunity for someone with existing FM experience who’s ready to take the next step, gain wider exposure, and develop their operational and compliance skill set.

What You’ll Be Doing

• Operational Support- Carry out regular site inspections, coordinate contractor access, chase progress on works, manage reactive tasks through CAFM, and support tenant access for planned and reactive maintenance
• Tenancy & P2P Support- Assist with Change of Tenancy processes, liaise with councils and utilities, maintain trackers, and raise urgent POs when FMs are on leave
• Compliance Management- Monitor deadlines, coordinate audits and inspections, maintain accurate documentation, and escalate risks to prevent non‑compliance
• Inbox & Communication Management- Manage high‑volume inboxes, prioritise urgent requests, and ensure smooth communication across shared mailboxes
• Office & SharePoint Management- Oversee day‑to‑day office operations, maintain a safe and organised workspace, and keep SharePoint folders structured, accurate, and up to date

What they're looking for:

• Has FM or property operations experience
• Thrives in a fast‑paced environment
• Enjoys supporting multiple stakeholders
• Wants to broaden their exposure across compliance, operations, and portfolio management
• Is ready for a clear progression step within a respected managing agent