Facilities & Workplace Manager / Executive Assistant in City of London

An exciting opportunity has arisen for an experienced Facilities & Workplace Manager / Executive Assistant to join a growing international business in Central London.

This is a unique position that combines responsibility for managing a professional corporate workplace with executive support to a small number of senior leaders. The role is heavily focused on creating and maintaining an exceptional office environment, ensuring facilities, suppliers, workplace services and operational standards are delivered to the highest level.

The Role

As the lead for workplace and facilities operations, you will take ownership of a busy London office, ensuring employees and visitors benefit from a safe, efficient and professional working environment. You'll work closely with landlords, facilities providers and external contractors whilst acting as the key point of contact for all workplace-related matters. Alongside this, you'll provide administrative support to senior leadership, making this an ideal opportunity for a facilities professional who enjoys variety and stakeholder engagement.

Key Responsibilities

• Lead the day-to-day management of a high-profile London office.
• Manage relationships with landlords, building management teams, FM providers and specialist contractors.
• Oversee health & safety, compliance, security and workplace standards.
• Coordinate reactive and planned maintenance activities.
• Manage workplace budgets, purchase orders and supplier invoices.
• Ensure meeting rooms, communal areas and visitor facilities are maintained to an exceptional standard.
• Coordinate office moves, space planning and workplace improvements.
• Organise employee events, leadership visits and workplace engagement activities.
• Support onboarding activities, ensuring new starters have a positive workplace experience from day one.
• Drive continuous improvement across workplace services and facilities operations.
• Provide diary, travel and meeting management support to senior stakeholders.
• Coordinate domestic and international travel arrangements.
• Prepare presentations, reports and leadership meeting materials.
• Manage confidential correspondence and executive administration.
• Act as a professional point of contact for internal and external stakeholders.

Person Specification

You will ideally possess:

• Previous responsibility for facilities, workplace or office management within a corporate environment.
• Experience managing contractors, suppliers and service providers.
• Strong understanding of workplace operations, health & safety and building management.
• Experience managing facilities-related budgets and expenditure.
• Excellent stakeholder management skills with the confidence to engage at senior leadership level.
• Exceptional organisation skills and the ability to manage multiple priorities.
• A proactive, hands-on approach with a strong customer service mindset.
• Strong Microsoft 365 skills including Outlook, Teams, Word and PowerPoint.

What's On Offer?

• £50,000 - £60,000 basic salary
• Annual bonus of up to 10%
• Private medical insurance
• Enhanced pension provision
• 28 days holiday plus bank holidays
• Opportunity to join a growing international organisation with significant investment and ambitious expansion plans
• Highly visible role with genuine scope to develop as the business continues to grow.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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