Finance Administrator

An exciting opportunity has arisen for a Finance/Admin Assistant to join a successful and growing manufacturing business in East Lothian. Reporting to the Group Financial Controller the role will support the day-to-day operation of the finance function with a particular focus on sales ledger, banking, financial admin and general ad hoc office support.

Key Responsibilities

Sales Ledger

• Maintain and update the sales ledger.
• Process sales invoices and credit notes accurately and within agreed timescales.
• Reconcile customer accounts and investigate discrepancies.
• Provide support to the credit control function.
• Respond to and resolve finance-related queries where required.

General Ledger & Financial Reporting

• Assist with the preparation of monthly and quarterly management information.
• Support the preparation of financial statements and management accounts.
• Assist the Finance Team with month-end processes and reconciliations.
• Identify and resolve discrepancies and variances.

Cashbook & Banking

• Complete regular bank reconciliations.
• Process credit card transactions and employee expenses.
• Maintain petty cash records and reconciliations.

Office Admin

• Answer telephone calls and respond to emails and welcome visitors.
• Manage calendars, book meeting rooms and coordinate appointments.
• Maintain accurate paper and electronic records.
• Update databases and prepare basic reports.

About You

• Previous experience in an accounts or finance admin role.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Experience using Sage or a similar accounting system.
• Experience working with ERP systems would be advantageous.
• Comfortable working to deadlines and managing multiple priorities.
• Ability to work confidently with financial information and identify discrepancies.

Key Working Relationships

• Financial Controller & Finance Team – supporting financial reporting, controls and day-to-day finance processes.
• Operational Teams – supporting accurate financial information, cost tracking and operational reporting.
• Logistics & Dispatch Teams – assisting with the reconciliation of invoicing, dispatch and delivery information.