Finance & Payroll Assistant

Finance & Payroll Assistant

Overview

Michael Taylor Search & Selection is a growing recruitment business specialising in permanent and contract placements across the construction and built environment sectors.

With a rapidly expanding contractor book and strong year-on-year growth, we are looking for a Finance & Payroll Assistant to support our day-to-day financial operations, with a particular focus on contractor payroll, invoicing, credit control and financial administration.

This is a hands-on role within a fast-paced recruitment business and offers excellent progression as the company continues to grow.

Key Responsibilities

• Process and check weekly contractor timesheets using Timesheet Portal.

• Validate pay rates, charge rates, hours and margins before payroll and invoicing.

• Liaise with outsourced payroll providers to ensure contractors are paid accurately and on time.

• Resolve payroll, timesheet and payment queries from contractors, consultants and suppliers.

• Maintain accurate contractor records across umbrella, CIS and PSC arrangements.

• Generate and review weekly client invoices and self-bill invoices.

• Reconcile timesheets, contractor pay and client billing, investigating any discrepancies.

• Support credit control, including chasing overdue invoices, monitoring aged debt and resolving client queries.

• Assist with cash allocation, reconciliations and weekly/monthly margin checks.

• Support month-end processes including revenue reconciliation and contractor pay versus invoice analysis.

• Identify and flag margin leakage, incorrect rates or other financial anomalies.

• Support new contractor onboarding, including pay setup, client terms, RTW documentation and PSC insurance records.

• Maintain accurate financial records and help improve processes and controls as the business grows.

Skills & Experience

• Previous experience in finance, payroll, accounts administration or a similar role.

• Strong attention to detail and confidence working with high volumes of data.

• Good Excel skills with the ability to use formulas, lookups and perform reconciliations.

• Strong communication and organisational skills with the ability to manage competing priorities.

• Recruitment agency, contractor payroll or timesheet-driven business experience would be advantageous.

• Experience with umbrella payroll, CIS, PSC workers, Xero or Timesheet Portal would be beneficial.

What We Offer

This is an excellent opportunity to join a growing recruitment business where you can take ownership of key finance processes and develop your career. Longer-term progression could include Senior Finance Assistant or Finance Analyst, with increasing responsibility for margins, reporting and commercial performance.