Fleet Administrator

Fleet Administrator

Location: Widnes

Salary: Up to £30,000 per annum, depending on experience

Working Hours: 8:00am – 4:30pm, Monday to Friday
Some flexibility available for a later start and finish

About the Role

Our client, a leading specialist in buildings, structures and infrastructure, is seeking a Fleet Administrator to act as an internal fleet service to the wider business. Following a recent move, the fleet function has seen a significant increase in administrative workload, driven by the scale and complexity of the fleet operation.

This role will support a fleet of approximately 4,000 vehicles, involving a wide range of vehicle types, suppliers, hire arrangements, and operational variables. The successful candidate will play a key role in ensuring the smooth administration, accuracy, and efficiency of fleet-related processes.

Key Responsibilities

• Act as an internal Fleet service to stakeholders
• Provide day-to-day fleet administration support within a high-volume, fast-paced environment
• Administer hire vehicles, including set-up, extensions, changes, and off-hire processes
• Assist the fleet team with the creation of orders and Goods Received Notes (GRNs)
• Support the hiring of vehicles, liaising with suppliers and internal teams
• Manage and process maintenance administration, including repairs, servicing, and associated documentation
• Ensure accurate handling of purchase orders and supplier invoicing
• Maintain fleet records and data integrity within fleet and financial systems
• Use Excel to track costs, vehicles, hire periods, and operational data
• Respond to internal queries and provide timely, professional support

Skills & Experience Required

• Previous fleet administration or related administrative experience (fleet, transport, plant, logistics, or similar)
• A good understanding of vehicle hire processes and fleet operations
• Experience working with purchase orders, GRNs, and invoices
• Strong administrative and organisational skills with excellent attention to detail
• Methodical and structured approach to work, able to manage multiple variables and tasks
• Proficient in Microsoft Excel (e.g. spreadsheets, data tracking, basic formulas)
• Confident liaising with internal stakeholders and external suppliers

Education & Qualifications

• Good standard of education (GCSEs or equivalent as a minimum)
• Additional business, administration, or fleet-related qualifications are desirable but not essential

Personal Attributes

• Detail-oriented and reliable
• Comfortable working in a busy, operational environment
• Able to prioritise workload effectively
• Professional, helpful, and service-focused approach

What We Offer

• Competitive salary up to £30,000
• Flexible working hours to support work-life balance
• Opportunity to work within a large, established UK business
• Exposure to a complex, large-scale fleet operation
• Supportive team environment with opportunities to build fleet expertise